October 2011 Board Meeting

August 2011 Board Meeting

Secretary’s Report

The minutes of the 21 June 2011 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $44,720.16 in the Post checking account. There are no outstanding bills. A motion was made and seconded to approve the Treasurer's Report. Motion passed.

President’s Report

Brian James then gave the President’s report, which included the following information:

1. Fort Knox & Camp Atterbury Field Chapters - As discussed in the last Board meeting, President James is seeking 10 or more members interested in starting field chapters at Fort Knox and Camp Atterbury. He is working with 1LT Miller, 19th Engineers, and the Fort Knox Committee Co-Chair to pursue this goal. Both locations have indicated an interest in being a field chapter. Field chapters can be lead by a committee and don’t necessarily need to elect officers.
2. Olmsted Lock and Dam Visit – Programs Committee Chair Ray Frye is organizing this tour. There was discussion about the need for a cancellation clause in case the response for sign-ups is inadequate. It was also pointed out that attendees must be members of SAME. The cost to members will be $25 to cover lunch. KP is picking up the cost for the bus transportation.
3. QDMA Youth Hunt – The Board previously voted via e-mail to donate $1000 to this worthy organization. Their representative, Pete Blanford, will attend today’s general meeting to receive the donation.

New Business

Federal Sector Membership – RVP Marci Snyder would like to host a brainstorming session in which interested Board members discuss ways to increase membership from the federal sector because it is steadily falling. SAME is currently 80% private sector members and 20% public sector members. There was a suggestion that the Board meet an hour early for their regularly scheduled meeting in October to allow time to discuss this issue.

Committee Reports

Education and Training Committee – Committee Co-Chair Barry Dixon is working with 2nd VP Carolan on a Readiness and Homeland Security training session. An electronic survey will be sent to the membership to determine interest in attending.

Education & Mentoring Fund Committee – No Report

Ft. Knox Committee – No Report

Membership Committee - No Report. The Board discussed the need to find a successor for Co-Chair Lisa Wilson before she departs in September. Lisa Ramirez who was active in the Kittyhawk Post and who has just moved to the Louisville area was suggested as a possible replacement.

Emergency Preparedness and Homeland Security Committee – No report.

Newsletter Committee – No Report. President James commented that we have not yet published a newsletter this year and he plans to correct that situation. General discussion ensued about revitalizing the newsletter. Dan Taylor was mentioned as a possible committee member. Rosemary Gilbertson will discuss it with him.

Programs Committee – No Report

Scholarship Committee – No Report. There was discussion of creating a high-school-focused scholarship, perhaps for $1,000 and also consideration for renewable scholarships. These decisions will be left to the Scholarship Committee to work out recommendations.

Small Business Committee – Committee Member Vinay Polipali reported that the 2012 Small Business Workshop is set for 24 January. The committee is working on a detailed agenda that is consistent with this year’s successful event. They are planning to provide 8.5 PDHs.

Student Chapter – No Report

Webmaster – No Report

Young Members – No Report

Old Business

Regional Conferences: There was a discussion about KP sponsoring some activity at the Regional Conference 4-6 Oct 2011 in Waukegan, MI. Since there was little interest from the KP leadership for this initiative it was dropped. If the KP President, Brian James could not attend the Regional it was hope that the 1st VP, Steve Skaggs could go in his place.

Upcoming Board Meetings

18 October

A motion was made and seconded to adjourn the meeting.

The meeting concluded at approximately 1115.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Respectfully Submitted,


Minutes taken by Rosemary Gilbertson and Marilyn Lewis
on behalf of
Erin Hall - Secretary
 

June 2011 Board Meeting

April 2011 Board Meeting

The Board meeting was called to order at 1000 Tuesday 19 April 2011 in the cafeteria meeting room in the Mazzoli Federal Building. President Brian James chaired the meeting. Attendees are listed on the attached roster. The meeting followed the attached agenda.

President Brian James welcomed everyone to the meeting. The sign-in roster of Post Officers and Committee Chairs was circulated. Everyone was encouraged to review their information carefully and make corrections, as necessary.

Secretary's Report

The minutes of the 15 February 2011 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $53,800.47 in the Post checking account. There is one outstanding bill related to the purchase of a speaker gift. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

Brian James then gave the President’s report, which included the following information.

1. Streamer
   
   President James shared the results that we received streamers in all categories, several of which were with distinction. He still asks that all directors provide an action plan for receiving distinction for the 2011 streamer applications. President James will meet with directors mid-year (June/July 2011) to review the action plans.
    

2. JETC – 24-27 May
   
   Rosemary Gilbertson will be attending the conference this year. Marilyn Lewis might attend as well. If President James attends, he will need financial support from the Post.
   
   Barry Dixon suggested the Kentuckiana Post consider having a booth at the conference next year. Several sustaining member firms could provide sponsorship money to cover the cost of booth registration, and those firms could receive recognition along with KP-SAME.
   A motion was made and seconded to give Rosemary Gilbertson the authorization during the JETC 2011 conference to commit KP-SAME as an exhibitor at the 2012 JETC conference in order to secure exhibit space. It was understood as part of the motion that KP-SAME might initially incur the cost of the exhibit space; however, the goal is to have sustaining member firms "sponsor" the full amount and thus KP-SAME would be reimbursed the total cost. If in fact we do receive a booth at the conference and free conference registrations are part of the package deal, the KP-SAME Past President and KP-SAME Current President shall receive those registrations. Motion passed.
   
   Another motion was made and seconded to have KP-SAME pay the registration fee, reasonable coach airfare, and hotel accommodations for the Current President and Past President to attend JETC Conference held annually in May. Motion passed.
    

3. Regional 4-6 Oct
   
   Discussion took place regarding whether or not KP-SAME should have a presence at the regional conference. It was decided to consider a booth at regional after our experience of having a booth at National. No further action is needed at this time.
    

4. Armed Forces Dinner
   
   A motion was made and seconded to purchase a table of 8 for the 2011 Armed Forces Dinner. The cost is $350. Board members will be invited to attend first and extra seats will be offered to general members. Motion passed.

Committee Reports

Education and Training Committee – Committee Co-Chair Barry Dixon indicated there was no report this month.

Education & Mentoring Fund Committee – Committee Chair Tony Marconi provided an update of the fund through the third quarter of FY11. As of 31 March 2011, the fund balance is $486,261. Two documents were distributed and discussed. They are also attached. At the close of FY10, the fund contained approximately $399,000. It has grown approximately $86,000 in 6 months.

Current fund strategy involves having 60-80% of the fund in the market and 20-40% in fixed assets. This has always been the fund management approach. The expectation for growth is 5-8% over the long term. Rosemary Gilbertson suggested the E&M Fund Committee consider reviewing our approach to limit the amount of money in the market to approximately 60%. Discussion took place. A motion was made and seconded to approve the 2011 Grant Applications and Recommendations from E&M Fund Committee (as stated on the document titled "KP-SAME Board Meeting Update 4-19-11). Ray Frye opposed. Motion Passed.

Ft. Knox Committee – Ray Frye indicated that Col. Ogden will soon find out the name of our new Ft. Knox point of contact. Matt Lowe will be speaking with Col. Ogden and once he receives that information, he'll share it with the board. The change in leadership will likely impact our experience with, and access to, Ft. Knox.

Membership Committee - Committee Co-Chair Lisa Wilson reported that the Post membership currently stands at 629. Discussion took place regarding membership pins for 5, 10, 15, etc. years of membership in SAME. These could possibly be given out at the Small Business Workshop in January.

Lisa also commented that any website enhancement suggestions should be directed her way.

Emergency Preparedness and Homeland Security Committee – This committee recently held a conference call. It was the last meeting prior to the emergency training event in late May. Tim Stone is a new committee member. Lee Carolan is scheduling a time to meet with him. She is also working with Ray Frye to obtain a speaker so the streamer goal is achieved. President James will also talk with the Nashville Post about the possibility of partnering together on an upcoming training session.

Newsletter Committee – No report. Brian James will create copy regarding the formation of a PR/Newsletter Committee. It will be posted on the website and in the newsletter in case people wish to get involved.

Programs Committee – Committee Co-Chair Ray Frye reminded the board about the program today. Programs are booked for the entire year. March 2012 is the next available date.

Ray Frye also asked whether or not KP-SAME would be interested in having Dr. Hagerty speak to the group regarding "Ethics." He would charge $15/person. This could possibly help us meet our continuing education requirement. This could possibly be part of the ½ day workshop planned by the Education and Training Committee each December. Rosemary Gilbertson suggested we examine other ethics presentation options, in addition to Dr. Hagerty's proposal. Ray Frye will connect Dr. Hagerty to Barry Dixon, and they will discuss what options exist.

Ray Frye also provided an update of the scheduled Leadership PE program day which includes a tour of the Big 4 Bridge. Lastly, Ray mentioned that Bill Gilmour is interested in hosting the SAME group for an Olmsted Tour (similar to the YUM! Center members-only tour last year). Ray believes this will be a "bonus" meeting in September. We could rent a professional bus service and use this as a membership drive/recruitment opportunity. Ray Frye will continue to explore this possibility.

Scholarship Committee – Co-Chair Erin Hall presented on behalf of the scholarship committee. A motion was made and seconded to approve 5-$4,000 scholarship awards to the following students: Trey Fletcher, Steven Daniel Prendergast, Jessica Stemley, Robert Bickel and Ryan Fagan. Motion passed. Another motion was made and seconded to subsidize student lunches at the scholarship luncheon. Students will be charged only $5 when the total cost of the meal will be just over $15. Motion passed.

Erin Hall also reminded the board of the upcoming Scholarship Luncheon/May Meeting on 17 May 2011 at the University Club.

Co-Chair Adam Connelly shared that we had 3 applicants for the E&C Construction Camps. We The committee selected one representative for the Air Force camp and the deadline for the Seabees camp is approaching. The 2nd place candidate for the Air Force camp will likely be our Seabees camp representative. As a formality, a motion was made and approved to send two candidates to camp each year – one to Air Force and one to Seabees. Motion passed.

Small Business Committee – Co-Chair Shenita McConis reported that the Small Business Committee is scheduled to meet today to discuss hotel options and which organizations to support with some of the funds earned at the Small Business conference. The committee will present that info at the August board meeting.

Rosemary Gilbertson received letters from both organizations we supported financially thanking us for our support.

Student Chapter – The new U of L ASCE/SAME Student Chapter president is Nick Judd. Chad Bailey is the Vice President. A representative will speak at the upcoming May meeting at University Club.

Webmaster – No report.

Young Members – No report.

Old Business

Rosemary Gilbertson updated the board on the KP-SAME stationery. A graphic designer created the logo and also looked into name badges ($6-7/each). Rosemary will send detail to the board for an online vote.


New Business

Clay Kelly suggested the board consider supporting the expenses (airfare, hotel) for board members who are being inducted as SAME Fellows. A motion was made and seconded for the Post to financially support fellows inductees by covering the cost of reasonable coach airfare and lodging at the hotel where the induction ceremony takes place. Motion passed.

Upcoming Board Meetings

21 June
16 August
18 October

A motion was made and seconded to adjourn the meeting.

The meeting concluded at approximately 1130.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Respectively Submitted,

Erin Hall
Post Secretary – Kentuckiana Post
 

February 2011 Board Meeting

December 2010 Board Meeting

August 2010 Board Meeting

The Board meeting was called to order at 1000 Tuesday 17 August 2010 in the Regimental Room of the Leader’s Club at Ft. Knox. President Rosemary Gilbertson chaired the meeting. Attendees are listed on the attached roster. The meeting followed the attached agenda.

The sign-in roster of Post Officers and Committee Chairs was circulated. Everyone was encouraged to review their information carefully and make corrections, as necessary.

Secretary’s Report

The minutes of the 15 June 2010 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $28,912.22 in the Post checking account, with no outstanding bills. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Gilbertson then gave the President’s report, which included the following information:

President Gilbertson provided Board members a copy of a message from the new President of SAME-National, Maj. Gen. Timothy Byers. In the message he said he has identified three focus areas for the coming year: increasing civil servant involvement in SAME, formalizing SAME’s “Mentorship Continuum”, and building sustainable installations.

Committee Report

Education and Training Committee – Committee Co-Chair Barry Dixon reported on the status of the second annual Sustainability Seminar. He said the committee was going to plan the event for November, but determined it would conflict with the timing of the U.S. Green Building Council’s Greenbuild Conference. Many potential attendees for the seminar would likely attend Greenbuild. The Board suggested moving the Seminar to the first week in December.

Education & Mentoring Fund Management – Director Clay Kelly reported for Committee Co- Chair Tony Marconi. Total equity in the Fund at the end of the fiscal year, 6/30/2010, was $399,181. This compares to the prior year amount of $402,094. During the past year, distributions totaled $36,500, of which $18,000 was awarded in scholarships and $18,500 was awarded in grants. The E&M Fund Committee will present the annual report and the options for determining annual grant funding levels at the next Board meeting in October.

Membership Committee - Committee Co-Chair Lisa Wilson reported that the Post membership currently stands at 613. She also reported that the 21 September golf outing at Quail Chase is moving forward as planned. Ms. Wilson mentioned that some new members and non-members are not getting the emailed meeting announcements. It was decided that in order to include nonmembers in meeting notifications, she should obtain a copy of the notification database from Richard Petty, check it against meeting sign-in sheets, and then notify Mr. Petty of individuals who need to be added to his database.

National Security Committee - Committee Co-Chair Lee Carolan said that the committee has discussed short and long term goals. She said the 19th of October is set for Jay Manik from SAME National to speak on “Readiness and Homeland Security” at the Post meeting; and then he will facilitate a roundtable session on the same topic that afternoon.

Committee Co-Chair Mickey Jones reported that the Committee is starting to think about how the Post should be involved with the 2011 Seismic Event Exercise.

Newsletter Committee – President Gilbertson noted that John Storm has resigned from the Board; and Matt Vaughan of Stantec will serve in his place on the Newsletter Committee. Programs Committee – President Gilbertson reported for Committee Co-Chair Ray Frye. She reviewed the programs already scheduled for the upcoming meetings. She said that programs are planned well into 2011, with the exception of the month of November. Mr. Frye joined the group later in the meeting; and some ideas for the November meeting were discussed. Mr. Frye passed around a sign-up sheet for the 28 October Louisville Arena tour.

Student Chapter – Past President Marilyn Lewis mentioned Brandon Shelley’s involvement with college outreach. She said he is trying to work with Western Kentucky University and the University of Kentucky to encourage them to start SAME student chapters. Some discussion followed about renaming the “U of L Student Chapter Committee” to be the “Student Chapter Committee”. Some ideas were presented for getting the two schools involved with the Post. President Gilbertson asked that suggestions be forwarded to Brandon Shelley.

New Business

Subsequent to the Board meeting, on 26 August 2010, President Gilbertson requested the Board’s approval via email of an expenditure of Post funds of less than $500.00 toward hosting the second annual Sustainability Workshop on Tuesday, 7 December. On 7 September, she reported that she received 15 responses, all approving the expenditure.

Upcoming Board Meetings

19 October
14 December - Meeting to address streamers

The meeting concluded at approximately 1110.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Respectively Submitted,

Janet S. Skees, PE
Post Secretary – Kentuckiana Post

April 2010 Board Meeting

February 2010 Board Meeting

The Board meeting was called to order at 1000 Tuesday 16 February 2010 in the cafeteria meeting room in the Mazzoli Federal Building. President Rosemary Gilbertson chaired the meeting. Attendees are listed on the attached roster. The meeting followed the attached agenda.

The sign-in roster of Post Officers and Committee Chairs was circulated. Everyone was encouraged to review their information carefully and make corrections, as necessary.

Secretary’s Report

The minutes of the 15 December 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A comment was made to add Rachael Haunz in the December minutes to the list of elected directors. A motion was made and seconded to approve the minutes with this addition. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $25,338.71 in the Post checking account with no outstanding bills. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Gilbertson then gave the President’s report, which included the following information:

President Gilbertson thanked Past-President Marilyn Lewis for getting the streamer submittal completed on time. She asked that in the future, everyone should start with the same template; and she will send a template to each person who is responsible for a streamer area. She asked that all Board members should be aware of what information they are responsible for providing for the streamer submittal.

President Gilbertson said there are a fair number of applications for the Post to sponsor a student to attend each of the Air Force and Seabees engineering and construction camps.

Committee Report

Education & Mentoring Fund Management - President Gilbertson reported for committee Chairman Tony Marconi. She said Mr. Marconi sent out a list of grant requests to his committee members. There were no changes to the amount requested for four applicants who had previously received grants – Governor’s Scholars at $2,500, Leadership PE at $3,000, Louisville Regional Science Fair at $1,000, and Math Counts at $6,500 ($5,000 for the state competition and $1,500 for the Louisville competition). New requests were received from: the University of Louisville Science Technology, Engineering and Math (STEM) Outreach Program for $5,000; the American Society of Certified Engineering Technicians (ASET) for $1,500; and University of Kentucky Engineers Without Borders, who did not request a specific amount.

Some discussion followed regarding how many dollars in grants could be spent each year without eroding the principal amount in the account. Further discussion addressed that perhaps it was okay to spend the account down depending on potential future fund-raising opportunities. Clay Kelly made a motion, which was seconded, that the first four requests be approved as submitted and the committee should come back to the Board with a recommendation for the others. Motion passed.

Committee Co-Chair Hans Probst reported that the Education and Mentoring Fund has a balance, as of December 2009, of $458,656.

Education and Training Committee - President Gilbertson reported that the committee is considering having a seminar on Environmentally Sustainable Projects. They will be surveying the SAME membership to determine the level of interest on this type of program.

Membership Committee - Co-Chairman Dan Taylor reported that the Post gained 13 new members, with 37 dropping in January, and gained 7 new members, with 34 dropping in February. He said the dropped members are mostly individuals who have not yet renewed.

National Security Committee - President Gilbertson said that Committee Co-Chair Lee Carolan told her that there have been changes in the National Security streamer submittal requirements which will be discussed at the next Board meeting.

Newsletter Committee - President Gilbertson said any material for the Post newsletter should be sent to committee Co-Chairs John Storm and Richard Petty.

Programs Committee - President Gilbertson said that speakers are needed for the April, June, August, and October general membership meetings. One possible topic would be on the effort in Haiti to provide clean water through Edge Outreach. She said anyone with suggestions on speakers should provide that information to Ray Frye or Matt Rathsack.

Scholarship Committee - 1st Vice President Brian James asked if the scholarship eligibility criteria could be expanded to include Army or Navy Reservists who live in the region. He pointed out that the criteria currently states that active military personnel are eligible but does not mention reservists. It was decided that the Scholarship Committee should remove the word “active” from the eligibility criteria.

Past President Marilyn Lewis discussed the selection process for the Engineering and Construction Camps, which is now the responsibility of the Scholarship Committee. She said there are a number of students outside our area that are submitting applications for sponsorship through the Kentuckiana Post. Clay Kelly said that there are a few posts that have a selection process in place. President Gilbertson asked the Scholarship Committee to develop a screening process for selecting students for the Post to sponsor.

Small Business Committee – Co-Chair Linda Hunt-Smith reported that the Post’s Small Business Workshop in January was a success. She said Co-Chair Rachael Haunz received favorable comments on the presentations; however, there was some concern with the noise level in the facility. She said, so far, the conference has netted $5,865.04; but that number will increase after they receive a tax refund check from the hotel and collect a few more checks from sponsors. She said the anticipated net is $7,864.40. President Gilbertson thanked the Small Business Committee for all their hard work toward putting on the workshop.

Website Committee – Brian James asked that the Post by-laws that were approved in November should be posted to the website. He said there also needs to be an update of the “readiness” information, and that he would talk with Lee Carolan about that.

Young Members Committee – Co-Chair Kristen Crumpton announced that they have added a new committee member, Steve Mayes of ConTech. She said they want to solicit more ideas for events and also consider developing mentoring ionships between the young members and the more senior members.

Upcoming Board Meetings

20 April
15 June
17 August
19 October
?? December - Meeting to address streamers – date to be set at next Board meeting

The meeting concluded at approximately 1105.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Respectively Submitted,

Janet S. Skees, PE
Post Secretary – Kentuckiana Post

January 2010 Board Meeting

The January meeting of the Kentuckiana Post of SAME was held at noon on
Wednesday, 27 January 2010 in the Seelbach Hilton Hotel’s Medallion Ballroom in conjunction with the Post’s Small Business Workshop. Two hundred ninety-eight (298) members and guests were in attendance. Marilyn Lewis, President of the Kentuckiana Post, opened the meeting by welcoming everyone and leading the group in a prayer, followed by the Pledge of Allegiance.

President Lewis presented a summary of the Post’s accomplishments during 2009. She discussed mentoring activities, such as the Post’s support of Math Counts (leadership, volunteers, and financial support totaling $40k since 2001), the Governor’s Scholars Program’s Engineering Focus Group (leadership, volunteers, financial support), the national K-12 Outreach initiative to recruit students into engineering programs, College Outreach in the form of mentoring and financial support to the University of Louisville Student Chapter, the Louisville Science Fair (volunteers and financial support), the Post’s program to present an award and gift card to the top engineering student graduate from the Army ROTC Summer Camps at Fort Knox, and sponsoring students’ attendance at the Air Force Engineering and Construction Camp and the Seabees Naval Construction Camp. She mentioned the many uses of the Post’s Education and Mentoring Fund, including sending the Post President and a young member to the Post Leader’s Workshop and giving five $3,000 scholarships to engineering students.

President Lewis highlighted the Post’s Community Service activities such as the $8,800 donation to the Wounded Warrior Project, which was comprised of member contributions plus the proceeds of the 2009 Small Business Workshop. She went on to praise the Student Chapter for their community services, such as participating in Repair Affair and Project Warm. President Lewis noted the 90% increase in attendance at our monthly meetings and the success of the Sustainable Design Solutions Workshop organized by the Post. She described the Engineering Expo 2009 that the Student Chapter hosted for middle and high school students and the Golf Scramble which is a fundraiser for both the Post and the Student Chapter. She went on to say that the Post supported the Engineers Week Banquet at which the Post presented Outstanding Service Awards to members for their service.

President Lewis praised the Small Business Committee, which implemented a small business website in addition to hosting the 4th annual Small Business Workshop, and the Post’s communications activities, including the website and our robust newsletter. She mentioned the external recognition received by two Post leaders (Clay Kelly - Past President, and Erin Hall – Scholarship Committee Co-chair) as “Forty Under 40”; she also discussed Clay Kelly’s induction into the Academy of Fellows. President Lewis listed the great Education and Training programs put on by the Post in 2009: MILCON Transformation at Fort Knox, Lessons Learned from Hurricane Katrina I-Wall Failures and Applications to Louisville District’s Flood Protection Projects, the Louisville Arena; USACE Implementation of LEED; and MSD’s Prediction of Flooding. In addition to these PDH-generating programs, the Post supported seminars at the Kentucky Engineering Center and provided PE Review materials.

Finally, President Lewis discussed the many accomplishments of the Readiness and Homeland Security Committee, including: receiving the streamer with distinction; attending the Pandemic Emergency Conference and the Governor’s Emergency Management Workshop; planning meetings with Kentucky’s Earthquake Planning Coordinator, other state emergency agencies, and the National Guard; maintaining a list of firms with potential to help in emergencies; and coordinating FEMA training for Sustaining Member Firms.

After a few administrative announcements, President Lewis asked Marci Snyder, representing Ernie Drott who is Regional Vice President of the Ohio Valley Region, to join her on stage, along with the slate of officers and directors to be elected. They are: Brian James (Michael Baker Corp) – 1st Vice President; Steven Skaggs (Corps of Engineers) – 2nd Vice President; Janet Sees (Burgess & Niple) – Secretary; John Allison (Corps of Engineers) – Treasurer; and the four elected directors: Rachael Haunz and Gerard Edelen(both Corps of Engineers), Clay Kelly (Strand Associates), and Mickey Jones (Mason & Hanger Group) who was not able to attend. Ms Snyder installed the Board. She then called the incoming Post President, Rosemary Gilbertson (Corps of Engineers), to the stage and installed her while outgoing Post President Marilyn Lewis passed the Post charter to the incoming President.

Before leaving the stage, Ms. Snyder announced the Ohio Valley/Great Lakes Regional Conference, being hosted by the Kittyhawk Post 31 August through 2 September in Dayton, OH. The theme is “Challenge. Revitalize. Transform.”

The outgoing and incoming Presidents presented the Kentuckiana Post 2010 Small Business Awards to:
Construction Contractor: Lester Construction. Mr. John Lester accepted the award given for the firm’s performance on the Rock Island Arsenal Combined Fire/Police Facility, a challenging project involving a two-storey addition which must match the existing facility, plus work on a historic building to return it to its original (1860’s) appearance.
Environmental Contractor: PARS Environmental. Ms. Kiran Gill accepted the award given for the firm’s work expediting the voluntary remediation of a DNSC site in Marietta, PA.
A/E Contractor: Advanced Engineering Consultants. Ms. Lisa Huang accepted the award given for the firm’s work preparing bidding documents for the Wright Patterson Air Force Base Security Forces Operations Center and Sensors Directorate Laboratory Addition/Alteration project, also located at WPAFB, which received a Merit Award from the Air Force Materiel Command.

Past President Lewis closed the meeting with thanks to all attendees. The meeting adjourned at approximately 1 pm.

Respectively submitted,
Rosemary Gilbertson, PE

December 2009 Board Meeting

The Board meeting was called to order at 1000 Tuesday 15 December 2009 in room 951c of the Mazzoli Federal Building. President Marilyn Lewis chaired the meeting.

The sign-in roster of Post Officers and Committee Chairs was circulated.

Secretary’s Report

President Lewis said that the minutes of the October 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes as circulated. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $13,880.32 in the Post checking account with no outstanding bills. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Lewis then gave the President’s report, which included the following information:

The Corps of Engineers, Louisville District Open House will be held on 26 January 2010. The Kentuckiana Post Small Business Workshop will be held on 27 January 2010. Sponsorships (10@$500 and 10 @ $250) for both events were offered by Kentuckiana Post and all sold out in the first week.

	The Post collected $1760 for the Wounded Warrior Project at the October general meeting. Those present discussed how much of the proceeds from the 2009 Small Business Workshop should be used as matching funds; it was noted that our original intention was to use the majority of those funds to support the troops. A motion was made and seconded to match each dollar contributed with $4 from the Small Business Workshop, resulting in a total donation of $8,800. Motion passed.
	The Student Chapter has requested that the Post support two officers’ attendance at the Student Leaders’ Workshop in 2010. Discussion touched on our usual practice of sponsoring the Chapter President’s attendance, at a minimum, and sometimes sponsoring an additional officer. The Board felt the second attendee should have at least one additional year of school to go to ensure continuity in the Chapter leadership. A motion was made and seconded to pay for two airline tickets and two hotel rooms for two nights for the President and Vice President of the Student Post to attend the Student Leaders Workshop. Motion passed.
	UofL will host a new math and science program (STEM) for middle school students in 2010 and is seeking support from Kentuckiana Post. It was generally agreed that they should apply for a grant using our standing procedures. President Lewis encouraged sustaining member firms to support this program with the time and talents of their employees, as well.
	The 2010 slate of officers is being considered. To date the following have been proposed: President Rosemary Gilbertson 1st VP Brian James 2nd VP Steve Skaggs Secretary Janet Skees Treasurer John Allison Elected Director Gerard Edelen Elected Director Mickey Jones Elected Director Clay Kelly
	Members who are interested in taking on responsibilities as elected or appointed directors were invited to contact Marilyn or Rosemary.
	President Lewis reminded the Board that we need Fellows to meet the national organization’s requirements for Distinguished Post. Past President Clay Kelly has been elected as a Fellow and will be inducted in 2010. Other members who are Fellows are Hans Probst and Don Basham. It will be important in future years to nominate our members to become Fellows.

Committee Reports:

	The Young Members Committee reported that they are hosting a joint skiing event with the ASCE chapters from Louisville and Lexington in February 2010. More details will be provided as they develop.
	Membership Co-Chair Lisa Wilson provided a report showing membership numbers by month. Her report also included names of new members and those who have dropped their memberships.
	The National Security Committee discussed the proposed reorganization and comprehensive re-write of the National Security Streamer requirements.
	The Programs Committee reported that the March 2010 program will be a presentation by Dr. Lynn Peters, KY Secretary of Energy on the Future of Energy in Kentucky. The March meeting will be held on Thursday, March 18th, not Tuesday, March 16th, which would be the normal schedule.

Old Business:

Streamer Submittals: Each of the Elected Directors reviewed their draft streamer reports with the Board of Directors over a splendid lunch catered by Qdoba. Thanks to all who stayed to the end and provided input to enhance the documentation! We appear to be on track to receive a Distinguished Post citation for 2009.

Upcoming Board Meetings: President Lewis asked that everyone mark their calendars for the 16 February Board meeting, for which a location has yet to be set.

The meeting concluded at approximately 1:30 pm.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Rosemary Gilbertson, PE
Acting Post Secretary – Kentuckiana Post
 

October 2009 Board Meeting

The Board meeting was called to order at 1000 Tuesday 20 October 2009 in the cafeteria meeting room in the Mazzoli Federal Building. President Marilyn Lewis chaired the meeting. Attendees are listed on the attached roster.

The sign-in roster of Post Officers and Committee Chairs was circulated.

Old Business

President Lewis moved the discussion of the Post By-laws to the beginning of the meeting. Secretary Janet Skees had previously circulated to the Board a red-lined copy of the old by-laws showing the proposed changes. She discussed the comments that were subsequently received by e-mail from the Board. Additional comments were brought up during the Board meeting, with some minor revisions agreed to from what had been circulated by e-mail. A motion was made and seconded to accept the by-laws as amended. Motion passed. The revised by-laws will be submitted to the membership for a vote of approval at the November regular membership meeting.

Secretary’s Report

President Lewis said that the minutes of the 18 August 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes as circulated. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $17,858.83 in the Post checking account with no outstanding bills. This amount includes the proceeds from the September golf scramble, which took in $9,055.00 and had expenses of $6,093.35, thus netting $2,961.65 in profit. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Lewis then gave the President’s report, which included the following information:

President Lewis said the 15 December Board meeting will be to develop draft streamer submittals. She asked the Directors to start preparing for that.

President Lewis is still looking for ideas for the Corps Open House to be at the Seelbach Hotel on Tuesday 26 January 2010, followed by the SAME Small Business Workshop on 27 January. Small Business Co-Chair Rachael Haunz said they have tentative acceptance on a key-note speaker for the workshop and should be able to confirm the hotel location by the end of the week. Discussion followed on some potential topics for the events and the logistics of SAME providing refreshments for the Open House. Janet Skees volunteered her office to again coordinate the Open House refreshments and sponsorships. Note: Subsequent to the meeting, it was decided that there would be ten sponsorship slots for each of the two events that would be offered to KP-SAME Sustaining Member firms. The sponsorships for the Open House will cost $500 each. And the sponsorships for the Small Business Workshop will cost $250 each. Each sponsoring firm will be recognized on a sign to be located by the refreshments throughout the event on the day they choose to sponsor. Additionally, sponsoring firms’ logos will be projected on the screen in the meeting rooms during the breaks.

Committee Reports

	U of L Student Chapter President Brandon Shelley reported that the student chapter made $764 from the golf tournament sale of mulligans.
	President Lewis provided a balance sheet for the Education and Mentoring Fund as of 30 September that she received from Tony Marconi. The balance sheet shows assets of $452,289.82 and liabilities of $12,769.10, for net equity of $439,520.72.
	Membership Co-Chair Lisa Wilson provided a report showing membership numbers by month. Her report also included names of new members and those who have dropped their memberships. Total Post membership (individual members plus Sustaining Member firm representatives) for August is at 517. Ms. Wilson is going to try to make sure Sustaining Member firms are taking advantage of all the slots they are allotted.
	Education and Training Co-Chair Barry Dixon reported that there are 50 individuals registered plus five speakers for the Post’s workshop that afternoon on Sustainability.
	National Security Co-Chair Brian James noted that he has talked with committee co-chair Lee Carolan and they are in good shape for addressing the streamer guidelines for the year.

New Business

There was some discussion about supporting the troops through the Wounded Warriors project. This is a non-profit service organization that provides a kit of clothing, toiletries, calling card, CD player, playing cards, etc neatly packaged in a backpack to help ease the comfort of military members who are hospitalized. It was decided that this activity would be a part of the November membership meeting.
Note: Subsequent to the meeting a conference call was held on 28 October with the Board leadership to discuss the details of the Wounded Warriors project. The group proposed to conduct an "Angel Tree" type of fundraising event at the November meeting. Those attending would be given the opportunity to "purchase" clothing for the backpacks and KP-SAME would match the contributions with money raised from last year's Small Business Workshop. Following the call, an email was sent to Board members asking for a vote of approval to spend the funds raised at the Workshop, which was approximately $7,800, for this charity. The results of the e-mail vote was unanimous.

Upcoming Board Meetings

President Lewis asked that everyone mark their calendars for the 15 December Board meeting which will be a working meeting through lunch to draft streamer submittals.

The meeting concluded at approximately 1120.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

August 2009 Board Meeting

	The Post donated a basket for the Silent Auction held at the Regional conference in Detroit; and President Lewis said she needed the Board to approve the expenditure. A motion was made and seconded to reimburse Marilyn Lewis up to $150 for the expenses associated with providing the basket for the Silent Auction. Motion passed. Discussion followed on whether the Post would want to continue to participate in silent auctions held at conferences because of the expense to ship a basket and the fact that auction participants who fly to a conference would have a difficult time traveling home with a basket. Additionally, the winning bids on items donated often do not exceed the cost of the items. President Lewis will call SAME National and the regional V.P., Ernie Draut, to see how best to handle these requests in the future.
	Rachael Haunz and Rosemary Gilbertson had previously expressed interest in attending the fall Post Leaders Workshop set for 10–11 September in Alexandria, Virginia. President Lewis said she would ask them if they would be interested in attending next Spring instead of this fall since the Post was already represented this year at the Spring workshop.
	President Lewis asked the Elected Directors to give an update on the status of meeting Streamer guidelines. National Security Co-Chair Lee Carolan and Director Mickey Jones reported on the status of the National Security Streamer. Ms. Carolan said they think they can catch up by November on the required number of collaboration meetings and are on track for meeting the requirement for committee meetings. She asked for a copy of the National Security Streamer submittal from last year. Dr. Jones said they are working up a new form to use for obtaining firm profiles. Ms. Carolan said she attended the Kentucky Governor’s Emergency Management Conference in July; and she talked with some state officials on meeting with SAME. Dr. Jones added that they have a goal to test the program by participating in a multi-state New Madrid Fault emergency response exercise that is planned for 2011.
	The Engineering Division of the Louisville District will have the responsibility for the January 2010 Corps Open House which will be held on 26 January, followed by the Post’s Small Business Workshop on 27 January. President Lewis asked for ideas of what Sustaining Member firms would like to see at both the Open House and the Small Business Workshop.
	President Lewis gave an update on the status of developing a Sharepoint site on the web for the Post. She said that Webmaster Troy Mays has told her that he is in contact with a company that might be willing to host a website pro bono in exchange for some advertising on the site. A Sharepoint site would allow various people within SAME to post items to the site; and it could also be used as a part of the National Security initiative. Some discussion followed expressing concern that there could be too much advertising and Mr. Mays should check into this.
	President Lewis reported for Director Gilbertson that the status of the Armed Forces Ticket Operation initiative is dead.

Committee Reports

	Education and Training Committee Co-Chair Barry Dixon reported on the status of the Post’s Sustainability Workshop planned for 20 October. He said that the Workshop may have to move from the University of Louisville to the Federal Building due to the recent massive flooding at the University. Programs Co-Chair Ray Frye expressed concern about whether the planned speaker from the University of Louisville would participate if the program were moved and also said that one goal is to integrate the University more into the Post’s program. Mr. Dixon said he would like to know where the program will be held as soon as possible in order to get the first announcement out to the membership within the next week.
	Education and Mentoring Fund Co-Chair Tony Marconi reported that he has just closed out the fiscal year ending 30 June. He said the fund has a balance of $401,862.90, which will change after he pays out the liability associated with the Governor’s Scholars program. During the fiscal year, there have been $16,000 given away in grants and $15,000 in scholarships, of which half has been paid out so far. He asked when the second half of the scholarships should be paid out. Past President Clay Kelly said the amounts could be paid this fall. Mr. Marconi said he would discuss with Scholarship Co-Chair Erin Hall.
	Membership Co-Chair Lisa Wilson provided an update on the status of the Post’s membership numbers. Total Post membership for August is at 598, with three new members.
	Programs Co-Chair Ray Frye said the speaker at that day’s luncheon meeting would be Col. Jeffrey Ogden presenting “MILCON Transformation at Ft. Knox.” The Annual Golf Scramble, to be held at Quail Chase Golf Course on 15 September, will serve as the September meeting. Tony Marconi said the announcement flyers for the golf scramble have been distributed and registration is due 9 September.
	Small Business Co-Chair Aaron Jamison reported that Rachael Haunz is working on topics for the next Small Business Workshop. He said they are evaluating locations for the event that would be closer to the Federal Building but the costs are greater than if the workshop were to be held again at the Holiday Inn South.
	Young Members Co-Chair Kristen Crumpton said she has been coordinating with the Young Members group of the Louisville Chapter of ASCE to see if SAME’s Young Members group can join them in some of their activities. She said there was a joint outing to a Bats baseball game in July, but there was a small turnout. She said she wants to start making contact with other young members to ask them what types of activities they would like to see.

Old Business

Secretary Janet Skees passed out red-lined copies of the Post By-Laws which incorporated suggested changes to bring the By-Laws up to date. She discussed the edits, which included several associated with the most recent template for Post operations from the National SAME website. She asked the Board members to review the revisions and provide comments; and said the goal would be to present revised By-Laws to the full membership for approval by the November meeting.

New Business

Dr. Jones reported that he became a member of the National SAME Homeland Security and Readiness Committee in July.

President Lewis presented Tony Marconi and John Allison with Regional Vice President medals that were awarded in August 2008 but were just received by the Post. She expressed appreciation for their efforts.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 20 October at 1000 in the Mazzoli Federal Building cafeteria meeting room.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

June 2009 Board Meeting

	Board meetings are not likely to continue to be held in Room 709. She said Board members should be sure to check meeting locations on future announcements.
	The Post has identified a camper to sponsor for each of two Engineering and Construction Camps. Each student will make a presentation on their camp experience to the general membership after they return.
	The Post donated a basket to the Silent Auction for the 2009 Joint Engineer Training Conference. President Lewis said the problem with donating a basket is that air travelers have difficulty traveling with the basket. She said the most popular items were gift cards; but the items that generated the most money were golf clubs.
	Volunteers are still needed (at the time of the Board meeting) to make presentations of an SAME award at each of several ROTC Leaders Training Course awards ceremonies held at Ft. Knox. President Lewis encouraged those who have not previously participated to take part. She asked if the Post would want to award something in addition to the certificate such as a gift card and/or a National SAME coin. Past President Clay Kelly said he would check on obtaining several of the coins. A motion was made to provide a $50 VISA gift card and a National SAME coin to each award recipient. Motion passed.
	The status of the Armed Forces Ticket Operation initiative was discussed. This is a service to the military providing them with unsold tickets for various events. Ms. Gilbertson said that Jay Mazzoni has contacts in the arts in the Louisville area; and he is reaching out to his contacts to ask for support in supplying tickets.
	The fall Post Leaders Workshop is set for 10th & 11th of September in Alexandria, Virginia. There as some discussion on who might be interested in attending the workshop. President Lewis said there is a streamer criteria to have a Board member and a young member attend one of two annual workshops. The Post covers the cost of transportation; and National SAME covers all the other costs. Ms. Gilbertson and Rachael Haunz both expressed an interest in attending.
	The Engineering Division of the Louisville District will have the responsibility for the January 2010 Corps Open House. President Lewis asked for ideas of what Sustaining Member firms would like to see at the Open House. She said they would like to combine the Small Business Workshop with the Louisville District Open House, as was done last year.
	President Lewis asked the Elected Directors to give an update on the status of meeting Streamer guidelines. Director Gilbertson, who oversees the Outreach and Communications Streamer, said there are five criteria for that streamer. She said in order to be designated as a Distinguished Post, all the “required” and “desired” criteria have to be met. She then discussed how the Post is progressing toward meeting each criteria.

Committee Reports
 

	President Lewis reported for the Education and Training Committee. She said an email was just sent out requesting speakers for the planned Sustainability Workshop. Education and Mentoring Fund Co-Chair Tony Marconi reported that he would have a check issued to cover the Governor’s Scholar program grant, which was previously approved by the Board. He said that as of 30 April 2009, the fund balance is $398,379.37. Tony said the Vanguard Fund has increased in value since the last report, adding about $20,000 to the account’s bottom line.
	Ft. Knox Co-Chair Erich Hoehler reported that his committee is coordinating to have COL Jeffrey Ogden speak at the August Post meeting. President Lewis said she would determine if that meeting needs to be held at Ft. Knox or if it could be held in the Federal Building and still meet streamer criteria.
	Membership Co-Chair Lisa Wilson provided an update on the status of the Post’s membership numbers. Total Post membership for June is at 594. She said Membership Co-Chair Dan Taylor is following up with the visitors to Post meetings who work for the Corps; and she is following up with the visitors who work outside the Corps. President Lewis asked if the committee is checking to see if all Sustaining Member firms have filled their five allotted membership slots, since that would affect membership numbers, as well.
	National Security Co-Chair Lee Carolan reported on committee activity. She said she will be attending the Governor’s Emergency Management Conference to be held at the end of July at the Galt House. She asked if the Post would want to have a vendor booth at the conference, which would cost $200. Past President Kelly said that the new streamer guidelines for national security have evolved toward taking a “partnership” approach, and primarily making sure the agencies know there are Post members available to support their missions in the event of an emergency. Ms. Carolan said she would look further into having a booth and will report her findings to the Board, so a decision can be made. Ms. Carolan said Co-Chair Luke Leising is doing research to put together a survey to send out to members related to their ability to provide support in an emergency.
	Small Business Co-Chair Linda Hunt-Smith said her committee is starting to look at what they want to do for the next Small Business Workshop. She said this is dependent on the date the Corps picks for their Open House, since the two events are going to be held back-to-back.
	Past President Kelly said Brandon Shelley is the new U of L Student Chapter President. He said the roster should be updated to reflect that Brandon is now a Co-Chair of the Student Chapter Committee. He said he would provide contact information for Brandon.
	Young Members Co-Chair Kristen Crumpton said she has been coordinating with the Young Members group of the Louisville Chapter of ASCE to see if SAME’s Young Members group can join them in some of their activities. She said they are planning a joint outing to a Bats baseball game. Past President Kelly said he needs to know the numbers of SAME members participating in those types of activities for reporting purposes. Ms. Crumpton said that ASCE is currently giving a one-year free membership to graduating students from the joint ASCE/SAME Student Chapter, and asked if this is something that the SAME Post would want to do. Student membership to the Post is $35. The Board asked Kristen to provide information on ASCE’s program and the numbers of students that would be affected.

Old Business

Secretary Janet Skees was to have provided an updated version of the Post By-Laws for Board review and approval. She said that she found a template on the National SAME web site and believes there are additional updates that need to be addressed beyond what was discussed at the April Board meeting. She said she will summarize these potential changes, coordinate with Marilyn Lewis and Clay Kelly for initial review, and present a draft of the revised by-laws via email to the Board for review at the next Board meeting. The by-laws will need to be presented to the Post’s general membership for a vote of approval prior to being adopted.

The next Board meeting date is scheduled for Tuesday, 18 August at 10:00 a.m. in the Mazzoli Federal Building in a room still to be determined. The meeting concluded at approximately 11:30 a.m.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

April 2009 Board Meeting

	Programs Co-Chair Ray Frye passed out a list of the topics and speakers for the upcoming regular membership meetings and discussed each planned program.
	Education and Training Co-Chair Barry Dixon said he is working on a half day workshop on Sustainability. He said it would possibly be held in October before or after the regular membership meeting.
	Membership Co-Chair Lisa Wilson passed out a report on the status of the Post’s membership numbers. Total Post membership is at 569.
	National Security Co-Chair Luke Leising said he is working on contacting various agencies to see how the Post can assist them with emergency operations. He is also working on putting together an updated list of Post members and the types of services they could provide in an emergency.
	Small Business Co-Chair Linda Hunt-Smith reported that Anne Black resigned from the committee. She also said that she and Rachael Haunz have met with Webmaster Troy Mays to discuss what needs to go on the Post’s Small Business web page.
	Young Members Co-Chair Aaron Steele said that he has talked with ASCE to see if the Post’s Young Members could participate in some of their young member activities. He is also trying to get student members to be involved in Post activities.
	Education and Mentoring Fund Co-Chair Tony Marconi requested via email on March 10 that the Board vote to approve the Committee’s recommendations for 2009 Grant Applications. All of the applicants had requested support in the same amounts that had been approved by the Board for previous years. The Committee’s recommendations were to provide the following grants: Leadership PE 2009 - $3,000 Louisville Regional Science Fair 2009 - $1,000 Kentucky State and Louisville Mathcounts 2009 - $6,500 ($5,000 State, $1,500 Louisville) Governor’s Scholars 2009 - $2,500 On March 23, Mr. Marconi reported the results of the e-mail vote as 11 votes “for” and none “opposed”. Therefore, the motion to approve the grants as recommended by the Committee passed.

Old Business:

Past President Kelly discussed the Investing in our Own proposal. He said it is important to get people engaged in more than just the local Post so they can get the big picture of what the SAME organization is all about. He has developed a proposal of the things the Post could support to help people get involved on the national level. Copies of the proposal were provided to the Board. A motion was made and seconded to approve the goals of the Investing in Our Own proposal, with the President assigning responsibility for each item to the appropriate Director and Committee Chair responsible for the Streamer under which the item falls. The motion stipulated that associated costs for activities would be paid for out of the Post checking account, as a first choice, or out of the Education and Mentoring Fund, if necessary. Motion passed.

Director Rosemary Gilbertson brought up the topic of renting a post office box to use for Post activities requiring money to be collected, since money is not to be sent to the Corps’ address. President Lewis said it would be okay to wait to rent a box until the Post has an activity that requires collecting money.

New Business:

Director Gilbertson discussed the Armed Forces Ticket Operation. She said it is a service to the military to provide unsold tickets for various events to the military. She said the Post might want to serve the military through this type of activity. She asked if anyone knows someone in the arts community that could support the operation.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 16 June at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, PE
Post Secretary – Kentuckiana Post

February 2009 Board Meeting

	Programs Co-Chair Ray Frye reported that the March regular membership meeting will feature Corps employee Terry Sullivan discussing the Corps’ work with levees. In July, a Corps consultant will speak about leadership. He encouraged the Board to submit ideas for future meeting programs.
	Education and Training Co-Chair Barry Dixon discussed an email received from National SAME suggesting that training opportunities be held in conjunction with lunch or dinner meetings. One Post was successful offering two-hour seminars, where they could go into more depth than what can be presented by a lunch-hour speaker and two PDH’s could be awarded.
	Director Rosemary Gilbertson has been working with Mr. Dixon on evaluating a workshop on Sustainability and the DOD’s Guidelines. She discussed that the Corps’ Environmental Conference was no longer being held annually. However, Cathy Knudsen, with Planteco Environmental Consultants, who had worked on that conference, has been looking at developing the sustainability workshop. Ms. Gilbertson said the Board needs to decide if the Post should offer a whole day or a part-day workshop. Some discussion followed on potential options. Mr. Dixon and Ms. Gilbertson will have a conference call, this afternoon, with Ms. Knudsen to discuss possibilities.
	Tony Marconi, Chairman of the Education and Mentoring Fund Management Committee, reported that as of 31 December 2008, the fund balance was $426,771.55. He said they are due to have a committee meeting to discuss upcoming grants and investment choices. He has received several grant requests that closely match what has been supported in past years.
	Past Membership Chair Kristen Crumpton reported that the Post roster has seen a heavy drop in individual numbers primarily due to members letting their memberships lapse with the new calendar year. She said there has been a loss of 42 individual members (from 158 to 116) since the last report on December 1. She printed a list of individuals with lapsed memberships and asked if some of the Board members would help her to follow up with those people. The Post, however, did gain four Sustaining Member firms that renewed their memberships after letting them lapse.
	Past President Kelly reported for the Scholarship Committee. He passed out the final version of the scholarship application. He said that typically they are due the first Monday in March, but the committee decided to push out the deadline a couple of weeks to 16 March. The application will be posted to the Post’s web site and will be included in the next newsletter. Information will also be sent to schools. The number of applicants has dropped in recent years. Mr. Kelly encouraged Board members to let others know of this opportunity. Additionally, he said that anyone interested in serving as a grader for the applications should respond to an email that Erin Hall, Scholarship Committee Co-Chair, will send requesting assistance.
	Small Business Co-Chair Linda Hunt-Smith told the group that presentations from the Small Business Workshop will be on the Post’s web site.
	Webmaster Troy Mays said the Post’s website was down for a period of time but is back up with a new ISP (Internet Service Provider). Currently, the Post’s website is tied to the National SAME website. He said he is investigating changing the Post’s ISP to allow more flexibility with regard to how the web site can be used. Currently, the site can only be used to post information, but he would like to be able to add capabilities, such as permitting on-line registrations for events. Mr. Mays also reported that the Small Business web page is now on-line.

Old Business:

Past President Kelly discussed the Investing in our Own proposal. He said National SAME has presented several ideas for the Posts to consider. He asked the Board to review the proposal and prepare for discussion at the next Board meeting. One of the items in the proposal is related to sending a young member to the National Conference. Director Steve Bickel discussed that if we wait until next Board meeting, it will be too late to plan for this. A motion was made and seconded that the Post will send one young member to the National Conference, with a preference to send either a Board member or a young member who has been involved in Post activities. Motion passed.

Future Board meetings will be in Room 709 of the Federal Building, unless the Board is notified otherwise.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 21 April at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

December 2008 Board Meeting

	Tony Marconi, the Chairman of the Education and Mentoring Fund Management Committee, passed out the Fund’s Annual Report for fiscal year ending 30 June 2008 (copy attached). He reported that the net asset value of the Fund as of 30 June was $519,893. During the fiscal year, the Fund distributed $28,471, including five $3,000 scholarships. Since 1997, he said, $281,221 has been given away. The report will be submitted to the Kentucky Engineering Foundation where the Fund resides. Mr. Marconi said that as of 1 December 2008, the net asset value of the Fund had dropped to $402,559.75. A large portion of the Fund’s assets are invested in the S&P 500, and the Fund’s value has taken a hit due to the current recession. A motion was made and seconded to accept the Annual Report. Motion passed. Mr. Marconi noted that grant applications to request money from the Fund for the coming year should be submitted in January.
	Kristen Crumpton, Chairman of the Membership Committee, reported that the management system is “up and running”. She said the Post’s membership numbers are looking good for individual memberships, with a gain of 13 new members in the past three months. However, numbers for Sustaining Member firms have declined. Since her last report, the Post has lost four firms, but Ms. Crumpton said these are likely to be firms who have just inadvertently let their memberships lapse and will come back.
	National Security Co-Chair Brian James said their committee has increased to five members since the last Board meeting. He is going on active duty with the Naval Reserves on 5 December and has recently been working to transition committee responsibilities to others. He said they have been meeting with several agencies to address one of the Streamer requirements to see how the Post can assist organizations with emergency operations. He said they also have had several people complete IS100 and IS200 Emergency Management on-line courses through FEMA. Additionally, Mr. James reported that he and Mickey Jones participated in a seminar on the guidelines for a post to receive the National Security Streamer. He said they provided a lot of input to National SAME that they felt would affect future requirements for obtaining this Streamer. Mr. Jones said that the agencies they have met with all have indicated that SAME could be a valuable resource for accessing support in an emergency.
	Program Co-Chair Ray Frye requested suggestions for topics and speakers for future Post meetings. He said two potential ideas include addressing “green” issues and presenting the mission of the Post’s National Security Committee. There was some discussion on whether the Post would have a regular membership meeting in February, since last year there was no meeting due to the Engineer’s Week Banquet. It was decided that a February meeting should be held, since there will not be a December 2008 meeting. There was some discussion on trying to have a joint meeting with the University of Louisville Student Chapter. Mr. Frye said he would go ahead and reserve the cafeteria meeting room in the Federal Building for the third Tuesday of each month throughout 2009.
	President Kelly reported for the Scholarship Committee. He said for 2009, Erin Hall will move into the committee chairman position.
	Small Business Co-Chair Steve Skaggs gave an update of the status of the Small Business Workshop to be held on 28 January. He said they were able to maintain the same prices as last year with the hotel. He said they have confirmed the speaker - Mr. Anthony Bell, Chief of the Small Business Program for the U.S. Army Corps of Engineers. Mr. Bell spoke at the last workshop in December 2007. Mr. Skaggs said the registration form for the workshop will be included with the next Flyer newsletter. Anne Black and Linda Hunt-Smith will attend the National Small Business Conference in December and will pass out flyers at that event advertising the Post workshop.
	President Kelly reported for the Young Members Committee. He said Ryan Tinsley has been working in the field a lot this year and the Post should try to find another person to serve on this committee.

Old Business:

President Kelly asked Brian James what he found out since the last Board meeting regarding a suggestion to support the troops by helping to defray costs for some to get home for the holidays. Mr. James reported that there are about 50 individuals in his Naval Reserves unit at a grade of E-5 or below. These individuals would be the ones who could benefit the most from assistance. Some discussion followed and a consensus was reached that a VISA gift card could provide the most flexibility for recipients to spend it on travel costs. A motion was made and seconded for the Post to spend up to $50 per person to defray holiday travel costs for up to 50 service members of the Naval Mobile Construction Battalion 24. Motion passed.

President Kelly reported that he had not yet heard from Webmaster Troy Mays regarding whether the Post’s web site could serve as a means for connecting Corps of Engineers retirees with potential employment opportunities. Mr. Mays is in the process of investigating whether there are limitations on what can be done through the company that currently hosts the Post’s web site.

New Business:

President Kelly said there are some committee openings for Membership, Scholarship, National Security, Education and Training, Student Chapter, and Young Members.

President Kelly said that at the February Board meeting, the group would look at the Post By-laws to make sure they are up-to-date. It was pointed out that some committee names have changed.

A motion was made and seconded for the Post to provide $250 toward the cost of construction materials for a wheel-chair ramp for a newly disabled member of the Louisville engineering community. Motion passed.

For the remainder of the meeting, Board members discussed the various Streamer criteria and how they had been met throughout 2008. This information will go into a report to be submitted to National SAME for their use in evaluating which posts should receive Streamers.

The meeting concluded at approximately 1400.

The next Board meeting is scheduled for 17 February 2009 at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

October 2008 Board Meeting

	National Security Co-Chair Brian James said he is coordinating with Mickey Jones to prepare the Streamer, since he will be deployed on 5 December. He said he will try to meet with FEMA next week to address one of the Streamer requirements to see how the Post can assist organizations with emergency operations. 1st V.P. Lewis suggested that Brian also meet with the Corps Emergency Operations personnel Steve Rager or Marcella Denton. Additionally, the Board needs to find Brian’s replacement to serve on the National Security Committee.
	President Kelly reported that programs have been lined up for Post meetings through January; and there will be no regular membership meeting in December. He said that scholarship applications will be released in January.
	Small Business Committee Co-Chair Anne Black reported that the committee is working on launching a web site.
	Webmaster Troy Mays said the Post website had a lot of hits this past year when it was approaching time for both the Small Business Workshop and the Corps’ Open House. He wants to make sure he has information on these events posted before the events are announced through email blasts so that visitors to the website can find the information they need. He also wants to coordinate the timing to make sure the newsletter is posted just before the email blast announcing that it is available.

New Business:

President Kelly said he would like to see the Post play a role as a job resource center linking Corps retirees to businesses looking to hire. He said the National SAME website has a job center on their site. 1st V.P. Lewis asked if this benefit could be used as an incentive to encourage membership. Webmaster Mays said there may be some limitations on what can be done through the company that hosts the Post’s web site; but he will investigate options. President Kelly will check with National SAME on this issue, as well.

Brian James asked the Board to consider if the Post might be willing to help defray the cost for troops to get home for the holidays. Brian is going to check on how the Post could support the Seabees in this regard through his connections with his Reserve unit.

The meeting concluded at approximately 1120.

The next Board meeting date is scheduled for 2 December 1000 in Room 951 of the Mazzoli Federal Building. Meeting is expected to last until 1300 or 1400.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

August 2008 Board Meeting

	In a review of the committee reports, President Kelly noted that the Committee Chairs names have been updated and are current.
	President Kelly passed out a summary of the Education and Mentoring Fund report that was provided by Tony Marconi prior to the meeting.
	Special thanks were given to Rachael Haunz for the set up of the meeting at Ft Knox.
	The membership report was noted as having 10 sustaining member firms that have dropped from the roles, 3 new firms who have joined making a total of 80 sustaining member firms to date. Individual membership has increased from 140 to 145.
	John Storm noted a change in how the newsletter is being distributed. The email now provides a link to the website.
	A review was provided of the remaining programs for the year.
	The golf scramble is scheduled for 9 Sept. with a registration deadline of 5 Sept.
	President Kelly suggested the December Board meeting serve as a working session to review the streamer submittal that had been prepared by the assigned board directors and include a catered lunch. The meeting will be held on Tuesday, December 2nd.
	Anne Black reported on the new SB website initiative. The SB Committee plans to post relevant articles, highlight firms, note upcoming events, post current year presentations, include contact information and have a statement of KP-SAME’s commitment to SB on the web page. She indicated a decision was being worked to hold the annual SB Workshop adjacent to the LRL Open House in January since the USACE SB Conference is now scheduled for December 8-10.
	The Student Chapter will add Board members to their newsletter distribution list. The students are again planning to sell mulligan’s at the golf scramble for a fund raiser.
	The next Regional Conference will be held in Detroit in 2009.
	President Kelly noted that we needed to identify a replacement for Ryan Tinsley as the Young Member Co-Chair. He also encouraged the Board members to invite young members to the meetings and to get them engaged in the activities of the Post.
	Rosemary Gilbertson reported on the success of the KP-SAME sponsored Governors Scholars session and thanked the Post for their support. Funds from the Post provided the students with lunch, transportation and portfolios. Rosemary and John Allison led the 56 students who chose the engineering track on an excursion to Cave Run Lake. Rosemary shared that the USACE Louisville District has committed to hire 2 of those students for summer work to maintain the thread of connection to these students.

The meeting concluded at approximately 11:15 AM.

The next Board meeting date is scheduled for 21 October at 10:00 a.m. in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Marilyn W. Lewis, PE
1st Vice President

June 2008 Board Meeting

	Co-Chair Ray Frye reported for the Programs Committee. He said the June program would feature David Cox, of the Kentucky State Board of Licensure of Professional Engineers and Land Surveyors, who will discuss the new continuing education requirements for licensed engineers. For the July 15 meeting, he was hoping to have Hans Probst give a presentation on his experiences in Iraq. However, he is unable to do so on that date; and will have to schedule for a future meeting. 1st Vice President Lewis suggested that a topic on the flooding that has recently occurred would be of interest. The August membership meeting will be held from 11:30-1:00 at Ft. Knox. Committee Co-Chair Rachael Haunz is working on putting that meeting together. The topic will focus on engineering to fight insurgents, and will be presented by Captain Clay McVay at the Leaders’ Club. The Board members discussed lunch options and decided that a buffet set-up would be preferable to having everyone go to the building’s cafeteria, because of their typically long lines. After some discussion, a motion was made and seconded for the Post to pay for the lunch cost for NCOs from the 19th Engineer’s Battalion to attend the meeting. Motion Passed. Mr. Frye reported that the Post golf outing is being moved up to September 9 due to the Ryder Cup that will be held in Louisville at the time of the regularly scheduled meeting. There is anticipated to be a large number of people in Louisville at that time playing golf. The October 21 membership meeting will feature Jim Fitzhugh of RSP Architects who will discuss the “USAR RFP Instruction Manual”. And, on November 18, Jon Miller will give a presentation on “ATFP Challenges in Renovation of Existing Military Facilities”. Both of these meetings will be held at the Mazzoli Federal Building. A suggestion was made to have a general membership meeting in September, in addition to the golf outing earlier in the month, since the Post may not have a December meeting. The normal December meeting in conjunction with the Post’s Small Business Workshop is being moved to January in order to avoid conflict with the National Small Business Conference. With the addition of a September meeting, it is possible that Hans Probst would be available to speak on Iraq at that time.
	President Kelly reported for the Education and Mentoring Fund Committee. He said he has spoken to a group of students who went to Belize in May as an engineering team to address the area’s problems. The group has requested support from the Post to sponsor their trip. Although the group did not ask for a specific amount, the Committee had proposed support in the amount of $3,000. President Kelly said the cost per person to make the trip is $1,900; and the donations that the group of seven has received so far amounts to $5,000. A decision on amount was not settled upon by the Board since the meeting had to adjourn due to time limitations. Further approval can be accomplished through e-mail to the Board members.
	President Kelly reported for the Membership Committee. He said the Post has gained nine Individual and four Sustaining members between April and June.

The meeting concluded at approximately 11:15 AM.

The next Board meeting date is scheduled for 19 August at 10:00 a.m. in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

April 2008 Board Meeting

Committee Reports

	Tony Marconi reported for the Education and Mentoring Fund Committee. At the end of the second quarter (12/31/07), the fund had a balance of $596,540.92. A contribution has not yet been made to Leadership PE 2007. A contribution to the 2006 program was made retroactive. This is the second time this contribution has “fallen through the cracks.” As one of the three founding organizations, SAME has contributed $3,000 each year in support of this program. President Kelly asked Mr. Marconi to coordinate with George Binder and Marcie Fisher at the Kentucky Engineering Center to submit a written request to the Board annually for funding support, and at the same time to re-evaluate the financial needs of the program and provide SAME feedback on their needs. The Board discussed paying to support the 2007 event, retroactively. It was decided that since SAME already has received promotion through the 2007 program, it is a debt owed as a prior commitment. A motion was made and seconded to approve the 2007 Leadership PE grant of $3,000 that would be retroactive and posted to the fiscal year 2007 books as a liability. Motion passed. As a Leadership PE alumnus, Steve Skaggs agreed to take on the responsibility of making sure their grant request application gets turned in each year in a timely manner. Mr. Marconi reported on the fund’s make-up. He said the fund is still in the range of its investment goals to have 60 to 80% in stocks (Vanguard 500 Index Fund) and 20 to 40% in cash (Money Market).
	Gerard Edelen reported for the Programs Committee. He said the cafeteria meeting room is not available for the August meeting, so he would explore having the Post meeting at Ft. Knox that month. President Kelly said it might be possible to have the troops who have returned from Iraq and Afghanistan share about their work while deployed. The May meeting will include presentation of student scholarships and a report from the University of Louisville students who were supported during their Spring Break trip to Hattiesburg, Mississippi, to work with Habitat for Humanity. At the June meeting, David Cox, of the Kentucky State Board of Licensure of Professional Engineers and Land Surveyors, will discuss the new continuing education requirements for licensed engineers.
	Kristen Crumpton reported for the Membership Committee. She said the Post roster includes 131 individual members, which is nine more than shown on the previous report. She said this is due to the Post gaining back some members that had previously let their memberships expire. She said she still needs to follow-up with 38 members who did not renew at the end of 2007. The number of Sustaining Members remains steady at 83. President Kelly mentioned that the dues structure will be changing, and it will be interesting to see if the numbers are affected. Ms. Crumpton informed the group of the Post Management System that is now up and running. She described the Chapter Leader Access System (CLAS), where information can be updated on-line, including information on committee management, financial management, Post rosters, etc.
	Anne Black reported for the Small Business Committee. She said the national SAME Small Business Conference is going to be later this year and will conflict with the Kentuckiana Post’s plans to hold a small business workshop in December. The national conference is scheduled for 8 December through 10 December in Memphis. The move to December appears to be a permanent change. The Board discussed various options for scheduling the Post’s workshop. One possibility would be to hold the workshop on the same day as the Corps’ Open House in January, so that businesses would not have to travel to two separate events. Gerard Edelen said he would find out who is coordinating the Corps’ Open House so that the Board can discuss options with them. The Board discussed targeting another activity in 2008 for small businesses since the workshop is being moved to 2009, possibly a networking activity in conjunction with the golf scramble. The Board asked Tony Marconi to coordinate this year’s golf scramble, which is to be held in September, so that it doesn’t conflict with the Ryder Cup activities that will be occurring in Louisville that month.
	Erin Hall reported for the Scholarship Committee. She said the committee would meet that afternoon to review cumulative scores from the evaluation of applications and to select recipients. She said the committee would then notify those selected to make sure they can attend the May meeting for the presentation of the scholarships. President Kelly explained that Board members would first receive an email recommending the recipients for their approval. President Kelly reported on the Student Chapter. He said the group is active. They are heading back to Belize to install septic systems, as a part of a combined medical, dental and engineering team, addressing the region’s problems.
	Troy Mays reported for the Web Site Committee. He shared that the Student Chapter has started it’s own web site. He also said he wants to continue posting Power Point presentations from the speakers at the monthly meetings to the Post web site. And he would like to obtain information on Leadership PE to post to the site, as well.

New Business

President Kelly said he will email the 2007 submittal for streamers to the Board, so the Board is aware of what applies to each committee for meeting the streamer goals. During the next few Board meetings, he will discuss one streamer at a time to encourage awareness.

President Kelly said the National Conference will be held 20 May through 23 May in Minneapolis, and several Board members have planned to attend, including himself.

President Kelly informed the group that the new Colonel for the Louisville District, Colonel Keith Landry, will be installed on Wednesday, 9 July.

The next Board meeting date is scheduled for 17 June at 10:00 a.m. in the cafeteria of the Mazzoli Federal Building.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

February 2008 Board Meeting

	John Allison informed the group that the format for streamer submission forms are changing for 2008
	Including pictures with submission is a good idea

Possible names for committee positions were mentioned to fill some of the openings and several Board members committed to discuss the opportunities with these individuals.

The Education & Training Co-Chair position would be responsible for managing PDHs for technical training

Announcements and Committee Reports

	John Allison gave a report on the Post Leaders Workshop he attended in February. Some key points he brought back from the workshop include: New requirements state that a young member and a member are to attend the Post Leaders Workshop The mission of SAME should be stated at all general meetings Should consider helping local boy scout troop with engineering badges High school teachers should be informed of Engineering and SAME Only 37/115 Posts submitted streamer applications for National Security and this presents concerns all-around
	Steve Skaggs reported that $7341.00 profit was made from the Small Business Workshop in December
	Kristen Crumpton reported that 12 new individual members and 5 new sustaining members have recently joined the Post. However, 38 individual members did not renew their memberships after the first of the year. She will send out an invitation to join the Post to non-members who attended the Open House in January and will contact those who did not renew their memberships after the first of the year.
	Free memberships sponsored by the Kentuckiana Post should be considered for young members who join a committee and Fort Knox/NCOs – this supports the motto “investing in our own” – National SAME President Bob Wolfe supports this.
	Scholarships due 1st week of March – need volunteers to help grade applications
	The Post needs to invite the young man who attended the Construction camp last summer to an upcoming general post meeting to make a presentation on what he learned
	Louisville District employees agreed to spread the word about the Air Force and Construction camps – the website will also be utilized to spread the word

The meeting concluded at approximately 11:30 AM.

The next general membership meeting of SAME will be on Tuesday, March 18th, in the Federal Building Cafeteria meeting room. The presentation, by Nick Schmitt of MACTEC, will be on “Remediation of an Un-Natural Disaster: Catastrophic Failure of Taum Sauk Upper Reservoir Dam and the Ensuing Re-building of Johnson Shut-ins State Park”.

The next Board meeting will be on Tuesday, April 15 at 10:00.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes. Minutes are also available on the Post’s web site.

Respectively Submitted,

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

December 2007 Board Meeting

October 2007 Board Meeting

	Clay Kelly reported for Erin Hall for the Scholarship Committee. The focus over the next few months will be to spread the word to universities and others to increase awareness and boost the number of applicants.
	Tony Marconi reported for the Education and Mentoring Fund Committee. He distributed the draft “Annual Report for the Year Ending 30 June 2007.” He asked for comments to be provided within a week (by 23 October 2007) so he can incorporate the comments prior to meeting with the Kentucky Engineering Foundation (KEF) on 25 October 2007. Highlights of the report include: The Fund net asset value (NAV) as of 30 June 2007 equals $595,660. 28,250 has been distributed in scholarships and grants during the fiscal year. $249,750 has been awarded since 1997. The equity portion of the Fund, currently at 64.5% of the total investments, is in the Vanguard 500 Index Fund Admiral Shares (VFAIX); and has experienced a 20.5% increase over the year, while the S&P 500 index increased 18.4%.
	Gerard Edelen reported for the Programs Committee. Today’s speaker will be Gerald Hollinden, Sr. Vice President in the Power Business Sector of URS, presenting on the topic of “The Use of Coal in our Future.” Future meeting presenters and topics are as follows: November – Larry Cozine, USACE Louisville District, who will provide an update on the Centers of Standardization December – Small Business Workshop January – Louisville District Open House. 1st V.P. Kelly mentioned that the entire Post membership will be invited to a welcome home ceremony for the 19th Engineer Battalion some time in December; however the date has not yet been set.
	Rosemary Gilbertson reported for the Young Members Committee. She said they are still trying to get a date tied down for the work associated with the Portland Promise Center. This is a project supported by the Student Chapter to provide a boundary survey for a property that has been acquired for building a small business incubator. Ms. Gilbertson also reported that the Student Chapter is sponsoring Project Warm, a program to help low income residents with winterizing their homes. She said that anyone who wants to participate can contact her or Ryan Tinsley. Ms. Gilbertson said the committee will investigate having a booth at an upcoming networking event with the University of Louisville to use that as an opportunity to promote both the Post and the scholarship program.
	1st V.P. Kelly asked for input if anyone knows of someone who might be interested in being active with the Post’s National Security Committee.
	Anne Black and Steve Skaggs reported for the Small Business Committee and discussed the Small Business Workshop to be held in December. The Holiday Inn on Fern Valley Road will be the location for the workshop to be held on December 4th. A draft agenda for the workshop and a list of estimated expenses and income were passed out to the Board. Confirmed and potential speakers were discussed. A contract with the facility was provided for signature; and the Committee obtained a check from the Treasurer for a deposit on the facility. A registration form was included in the October newsletter. Attendees and exhibitors will be encouraged to bring toys to support the Marines’ Toys For Tots and those who bring two toys will be entered into a drawing for a $50 gift card to Bass Pro Shop. Discussion ensued regarding having a regular membership meeting and/or Board meeting on the day of the Workshop. It was decided to have an abbreviated regular membership meeting during the lunch at the workshop. The meeting would include: 1) highlighting the Post’s activities over the past year, 2) discussing the benefits of membership in SAME, and 3) presenting Post awards to small businesses. It was decided to also hold the Board meeting the same day as the Workshop since December is a very busy month for everyone and so that Board members would not have to make an extra trip on a different date. The meeting will be held at the Holiday Inn at 2:00 on December 4.
	Troy Mays reported for the Web Site Committee. He reported that the website is currently up-to-date.
	1st VP Kelly reported that some Post members are having problems getting the newsletters, which can become trapped by spam filters. He said he will coordinate with FMSM to address the problem. It appears sending an email link to the Post’s web page where the newsletter is stored may be a good solution to address the problem.
	Kristen Crumpton reported for the Membership Committee. She said the Post has gained 22 new individual members this year since April (the beginning of the period for tracking membership). She said she wants to focus on retention of existing members. Eighty-four of the Post’s 97 individual members have memberships due to expire on January 1. A suggestion was made to add a banner to the top of the next newsletter reminding members to renew.

New Business

1st VP Kelly encouraged Board members to remain active with the Board for the next year; and asked that members let him know if they want to stay in their current positions or get involved in other areas. He also said he’d like to start looking at putting a succession plan in place for future Post leadership. Young Members Committee member Rosemary Gilbertson said she would like to see a “younger” member take the lead with this committee; and she would be willing to take on other responsibilities with the Board.

The meeting concluded at approximately 11:30 AM.

The next Board meeting date is scheduled for December 4, 2007 at 2:00 p.m. at the Holiday Inn on Fern Valley Road. It will be held during the Small Business Workshop.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

August 2007 Board Meeting