June 2010 General Membership Meeting

The June meeting of the Kentuckiana Post of SAME was held at noon on 15 June 2010 in the cafeteria meeting room of the Mazzoli Federal Building. Sixty-four (64) members and guests were in attendance.  Rosemary Gilbertson, President of the Kentuckiana Post, opened the meeting by welcoming everyone. Director Clay Kelly led the group in a prayer and the Pledge of Allegiance.

President Gilbertson encouraged everyone to sign in and reminded them to pick up a PDH certificate for their record of attendance. She opened the floor for new SAME members in attendance to introduce themselves.

President Gilbertson noted upcoming SAME activities, including: the Nashville Post Infrastructure Security Workshop on 11 August, the Ohio Valley/Great Lakes Regional Conference in Dayton from 31 August to 2 September, the Post golf scramble on 21 September, the Homeland Security and Readiness Workshop on 19 October, and the Kentuckiana Post Sustainability Workshop in November. Additionally, she reminded everyone that regular membership meetings for the Post are typically on the third Tuesday of the month and are generally held in the Federal Building cafeteria meeting room.

President Gilbertson then asked Mickey Jones, Ph.D., P.E. to come to the front of the room so she could present him with a SAME Outstanding Service Medal for his long service to the Post. President Gilbertson noted that presentation of Dr. Jones’ award had been delayed because he wasn’t available earlier in the year when other similar medals were awarded.

President Gilbertson then introduced the first of two program speakers, Meredith Doll. Ms. Doll, who is going to be a junior at the University of Kentucky (U.K.), recently returned from a trip to Africa with Engineers Without Borders (EWB). Because the Kentuckiana Post was a sponsor for this activity, she was asked to speak to the Post about her trip. Ms. Doll said U.K. just started a chapter of EWB in early 2009, so this was the first trip the group has taken. She explained that EWB partners with developing communities worldwide in order to improve their quality of life.

Ms. Doll said they went to Nkuv, a village of 1000 residents, in northwest Cameroon. She said the closest major city is Kumto. The 15-mile long road between Kumto and Nkuv is in poor condition. EWB is teaching the people of Nkuv how to fix the road. Ms. Doll showed pictures of the road and its condition. She said the road is only navigable by a certain type of six-wheel vehicle or a motorcycle. She said the terrain is straight up and down, and it takes five hours to walk from Nkuv to Kumto. Part of EWB’s assessment included surveying a 2.4 mile section of the road that was the highest priority for the village. She said EWB will take the data back to evaluate; and they are planning to return next May to follow up.

Following Ms. Doll’s presentation, President Gilbertson introduced Col. Keith Landry, Louisville District Engineer, who spoke on the Louisville District’s mission of “Good to Great.”  Col. Landry said the intent for the mission comes from the Corps’ Commanding General, Lt. General Robert VanAntwerp.

In developing the Louisville District’s Good to Great (g2G) program, Col. Landry said they defined what a “Great” organization would look like. They said a “Great” one:

	delivers superior performance,
	sets standards for our profession,
	makes a positive impact, and
	is built to last.

Col. Landry said that in the g2G mission analysis, they had to figure out where they were and where they needed to be and then deliver a plan to get there. He said the LRL goals focus on three things:

	refine program execution
	strengthen people and processes
	increase customer satisfaction

Col. Landry then shared some data on how the Louisville District is doing toward meeting these goals. He emphasized that it has been a team effort for the District to go to “Great.”

President Gilbertson thanked Col. Landry for his presentation and provided him with a speaker gift as a token of appreciation. She then mentioned upcoming programs. She said the next membership meeting is scheduled for 20 July, when Gregory Knight of Jacobs Engineering will speak on “Sustainable Energy Pilot Project”.  The 17 August meeting will be held at Ft. Knox. And the 21 September meeting will be the annual golf scramble to be held at Quail Chase. At the 19 October meeting, Jay Manik of CDM & SAME National will give a presentation on “Readiness and Homeland Security.” This October meeting will be in conjunction with a workshop to be held that same day. Readiness and Homeland Security Co-Chair Brian James briefly discussed the purpose of SAME’s Readiness and Homeland Security Committee and encouraged involvement by the general Post membership.

Prior to closing, President Gilbertson recognized that the first speaker, Meredith Doll, was also one of the Post’s scholarship recipients. Ms. Doll was not able to attend the May meeting when the other scholarships were presented, since she was in Africa at that time.

The meeting adjourned at approximately 1300.

Respectively submitted,

Janet S. Skees, P.E.
Post Secretary

May 2010 General Membership Meeting

The May meeting of the Kentuckiana Post of SAME was held at noon on 18 May 2010 at the University of Louisville Alumni Center. Fifty-four (54) members and guests were in attendance.  Scholarship Co-Chair Erin Hall welcomed everyone. Director Clay Kelly led the group in a prayer and the Pledge of Allegiance.

Ms. Hall gave a brief overview of the mission of SAME.  She said this is the thirteenth year the Kentuckiana Post has assisted engineering students in pursuing their dream of an engineering degree; and the Post has provided over 61 scholarships.  Before recognizing the 2010 scholarship winners, Ms. Hall recognized and thanked all those from the Kentuckiana Post who have worked hard over the years to make it possible for the Post to be in a financial position to support engineering students in their pursuit of an engineering career.

Ms. Hall then introduced the six recipients and gave a short biography for each. As each recipient was announced, Ms. Hall and Scholarship Co-Chair Adam Connelly presented the student with their scholarship, and each recipient was asked to say a few words about themselves and their goals in pursuing an engineering career. Scholarship winners were:

	Meredith Doll is a Sophomore at the University of Kentucky, who expects to receive her undergraduate degree in Civil Engineering in May 2012 and plans to obtain a graduate degree from UK in May of 2014. (Note: Meredith was not able to be present at the meeting because she was on a trip to Africa with UK’s Engineers Without Borders.
	Rob Bickel is a Sophomore at the University of Kentucky, majoring in Mechanical Engineering. He expects to receive his undergraduate degree in May 2010 and his graduate degree from UK in May of 2014.
	Madison Just is a Senior at Jeffersonville High School. She plans to attend Purdue University and expects to graduate college in 2014 with a degree in Chemical Engineering.
	Shawn Kenney is a Senior at the University of Louisville, majoring in Civil Engineering. He expects to receive his undergraduate degree in May 2010 and his graduate degree in May 2011.
	Emily Lewis is a Senior at Murray State University, pursuing a degree in Engineering Physics with a Mechanical Concentration and expects to graduate in May 2011. She intends to complete a graduate degree by May 2013.
	Rebecca Mitchell is a Senior at the University of Tennessee Knoxville, where she is majoring in Aerospace and Biomedical Engineering. She expects to receive her undergraduate degree in May 2011 and her graduate degree in May 2012.

Following the presentation of scholarships, Ms. Hall introduced the program speakers, Brandon Shelley, who is the outgoing U of L ASCE/SAME Student Chapter President. Brandon talked about the activities that the chapter has conducted during the past year. He then introduced the incoming student chapter president, Jessica Stemley.

President Rosemary Gilbertson then offered some closing remarks. She said the next regular membership meeting, in June, will be held at the Federal Building. Col. Keith Landry, Louisville District Engineer, will be speaking on the Louisville District’s mission of “Good to Great.”

The meeting adjourned at approximately 1300.

Respectively submitted,

Janet S. Skees, P.E.
Post Secretary

April 2010 General Membership Meeting

The April meeting of the Kentuckiana Post of SAME was held at noon on 20 April 2010 in the cafeteria meeting room of the Mazzoli Federal Building. Ninety-three (93) members and guests were in attendance.  Rosemary Gilbertson, President of the Kentuckiana Post, opened the meeting by welcoming everyone. Director Clay Kelly led the group in a prayer and the Pledge of Allegiance.

President Gilbertson encouraged everyone to sign in. She said that PDH certificates were not available at the sign-in tables, but a certificate would be emailed to anyone who provides their email address on the sign-in sheets. She opened the floor for new SAME members in attendance to introduce themselves.

President Gilbertson noted upcoming SAME activities, including the Joint Engineer Training Conference in Atlanta the week of 4 May, which she plans to attend; the Ohio Valley/Great Lakes Regional Conference in Dayton the week of 31 August; and the Post golf scramble scheduled for 21 September at Quail Chase Golf Course.

President Gilbertson then introduced the program speaker, Steve Durrett, Chief of Engineering for the Louisville District, who gave a presentation on “The Corps of Engineers Levee Safety Program.” 

Mr. Durrett discussed the Levee Safety Program’s objectives, and noted that the program’s first priority is public safety.  He said levees are a shared responsibility between the sponsors and the USACE with the USACE helping the sponsors identify risks.  He explained that levee inspection standards and criteria are consistent across the nation.  The Corps evaluates risk for breach just prior to overtopping and also the risk index at overtopping.  A sponsor can be removed from the PL 84-99 flood damage rehabilitation assistance program if their levee receives an unacceptable rating.  If the deficiency is properly corrected, the levee can promptly be re-inspected by the USACE and the community can get back in the program.  Mr. Durrett said the USACE is working with countries around the world with regard to levee screening approaches and consequences.

At the completion of the presentation, President Gilbertson thanked Mr. Durrett for his presentation and noted that his PowerPoint slides will be made available on the Kentuckiana Post website.

The next membership meeting is scheduled for 18 May at the University of Louisville, when the Post will present scholarships to students pursuing an engineering career. At the 15 June meeting, Col. Keith Landry, Louisville District Engineer, will speak on the Corps’ mission of “Good to Great.”

The meeting adjourned at approximately 1300.

Respectively submitted,

Janet S. Skees, P.E.
Post Secretary

April 2010 Board Meeting

March 2010 General Membership Meeting

The March meeting of the Kentuckiana Post of SAME was held at noon on 18 March 2010 in the cafeteria meeting room of the Mazzoli Federal Building. Eighty-three (83) members and guests were in attendance. Rosemary Gilbertson, President of the Kentuckiana Post, opened the meeting by welcoming everyone. Past President Marilyn Lewis led the group in a prayer and the Pledge of Allegiance. Ms. Lewis invited anyone interested in volunteering to participate in the state Math Counts competition to be held in Louisville at the Galt House West on 30 March.

President Gilbertson encouraged everyone to sign in and reminded them to pick up a PDH certificate for their record of attendance. She opened the floor for new SAME members in attendance to introduce themselves.

President Gilbertson noted upcoming SAME activities, including the Joint Engineer Training Conference in Atlanta the week of 4 May, the Ohio Valley/Great Lakes Regional Conference in Dayton the week of 31 August, and the Post golf scramble in September. Additionally, she reminded everyone that regular membership meetings for the Post are typically on the third Tuesday of the month and are generally held in the Federal Building cafeteria meeting room.

Programs Committee Co-Chair Ray Frye discussed the planned topics and speakers for upcoming Post meetings. He then introduced the program speaker, Dr. Leonard Peters, Secretary of Energy and the Environment for Kentucky, who gave a presentation on “The Future of Energy in Kentucky.”

Dr. Peters’ presentation included discussion of:

	Kentucky’s energy challenges
	Where we are today
	Energy and the economy
	Kentucky’s energy opportunities
	Kentucky’s seven point strategy
	Energy success stories
	Kentucky’s renewable energy potential
	Battery technology
	Carbon management
	Nuclear energy
	What the state is accomplishing

After a period of questions and answers, President Gilbertson thanked Dr. Peters for his presentation and provided him with a speaker gift as a token of appreciation.

The next membership meeting is scheduled for 20 April, when the Corps’ Steve Durrett will speak on the USACE Levee Program.
The meeting adjourned at approximately 1300.

Respectively submitted,

Janet S. Skees, P.E.
Post Secretary
 

February 2010 General Membership Meeting

The February meeting of the Kentuckiana Post of SAME was held at noon on 16 February 2010 in the cafeteria meeting room of the Mazzoli Federal Building. Thirty-six (36) members and guests were in attendance. Rosemary Gilbertson, President of the Kentuckiana Post, opened the meeting by welcoming everyone. Past President Marilyn Lewis led the group in a prayer, followed by President Gilbertson leading the Pledge of Allegiance.

Ms. Lewis asked for volunteers for the upcoming Math Counts competitions. She said the local meet would be held 20 February at the University of Louisville; and the state meet would be held 20 March at the Louisville Galt House. She said that volunteering for Math Counts is eligible for credit through Disney’s Give a Day promotion, which awards volunteers with a free ticket to a Disney theme park.

President Gilbertson encouraged everyone to sign in and reminded them to pick up a PDH certificate for their record of attendance. She opened the floor for new SAME members in attendance to introduce themselves.

President Gilbertson noted upcoming SAME activities, including the Joint Engineer Training Conference in Atlanta the week of 4 May and the Ohio Valley/Great Lakes Regional Conference in Dayton the week of 31 August.

Following these announcements, President Gilbertson presented a plaque expressing appreciation for Past President Marilyn Lewis’ service to the Post. She also presented certificates to firms who supported the Post’s Small Business Workshop by purchasing exhibitor space.

President Gilbertson introduced the program speaker, Cathy Crowley, PE, LEED AP, from Mason & Hanger, who gave a presentation on “Models of Efficiency” from her article published in the Military Engineer in Sept/Oct 2009.

Ms. Crowley discussed the Energy Policy Act of 2005 (EPAct 2005) which establishes energy conservation standards for design and construction of new federal buildings. New buildings must achieve a 30% reduction in energy use compared to a baseline standard established by ASHRAE (American Society of Heating, Refrigerating, and Air-Conditioning Engineers) Standard 90.1. This sets minimum standards for the building envelope, the HVAC system, power, lighting, etc. Ms. Crowley discussed the requirements of the standard and discussed various means of gaining efficiency. For example, she said, a ten percent credit can be taken if occupancy sensors are used on the lighting systems.

Ms. Crowley discussed the software used to model the base and proposed conditions and showed typical output from the modeling. She said the firm she works for, Mason and Hanger, typically looks at several areas to increase energy efficiency – better insulation in roofs and walls, better glass with a good “u” value and shading coefficient in windows, high efficiency HVAC equipment, lowering light levels inside and outside, and optimizing the building orientation on the site. She said they also look at technologies such as geothermal systems, solar powered domestic water heating, solar powered site lighting, day-lighting controls, natural ventilation controls, photovoltaic cells on the roof, and wind power.

Ms. Crowley summarized her presentation by saying that modeling takes time on a project; it takes input from the architectural, electrical, HVAC and plumbing disciplines; and the designers need to think about energy conservation from the very beginning of a project.

President Gilbertson thanked Ms. Crowley for her presentation and provided her with a speaker gift as a token of appreciation. She then reminded everyone that the next membership meeting is scheduled for 18 March, which is a Thursday instead of a Tuesday. Dr. Leonard Peters, Secretary of Kentucky’s Energy and Environment Cabinet will speak on “The Future of Energy in Kentucky.”

President Gilbertson also announced that the Post’s scholarship competition is underway, and engineering students interested in applying should go to the Kentuckiana Post web site. Additionally, President Gilbertson said anyone interested in becoming a member of the Post can obtain information on the web site or can talk with a Board member.

The meeting adjourned at approximately 1300.

Respectively submitted,

Janet S. Skees, P.E.
Post Secretary
 

February 2010 Board Meeting

The Board meeting was called to order at 1000 Tuesday 16 February 2010 in the cafeteria meeting room in the Mazzoli Federal Building. President Rosemary Gilbertson chaired the meeting. Attendees are listed on the attached roster. The meeting followed the attached agenda.

The sign-in roster of Post Officers and Committee Chairs was circulated. Everyone was encouraged to review their information carefully and make corrections, as necessary.

Secretary’s Report

The minutes of the 15 December 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A comment was made to add Rachael Haunz in the December minutes to the list of elected directors. A motion was made and seconded to approve the minutes with this addition. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $25,338.71 in the Post checking account with no outstanding bills. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Gilbertson then gave the President’s report, which included the following information:

President Gilbertson thanked Past-President Marilyn Lewis for getting the streamer submittal completed on time. She asked that in the future, everyone should start with the same template; and she will send a template to each person who is responsible for a streamer area. She asked that all Board members should be aware of what information they are responsible for providing for the streamer submittal.

President Gilbertson said there are a fair number of applications for the Post to sponsor a student to attend each of the Air Force and Seabees engineering and construction camps.

Committee Report

Education & Mentoring Fund Management - President Gilbertson reported for committee Chairman Tony Marconi. She said Mr. Marconi sent out a list of grant requests to his committee members. There were no changes to the amount requested for four applicants who had previously received grants – Governor’s Scholars at $2,500, Leadership PE at $3,000, Louisville Regional Science Fair at $1,000, and Math Counts at $6,500 ($5,000 for the state competition and $1,500 for the Louisville competition). New requests were received from: the University of Louisville Science Technology, Engineering and Math (STEM) Outreach Program for $5,000; the American Society of Certified Engineering Technicians (ASET) for $1,500; and University of Kentucky Engineers Without Borders, who did not request a specific amount.

Some discussion followed regarding how many dollars in grants could be spent each year without eroding the principal amount in the account. Further discussion addressed that perhaps it was okay to spend the account down depending on potential future fund-raising opportunities. Clay Kelly made a motion, which was seconded, that the first four requests be approved as submitted and the committee should come back to the Board with a recommendation for the others. Motion passed.

Committee Co-Chair Hans Probst reported that the Education and Mentoring Fund has a balance, as of December 2009, of $458,656.

Education and Training Committee - President Gilbertson reported that the committee is considering having a seminar on Environmentally Sustainable Projects. They will be surveying the SAME membership to determine the level of interest on this type of program.

Membership Committee - Co-Chairman Dan Taylor reported that the Post gained 13 new members, with 37 dropping in January, and gained 7 new members, with 34 dropping in February. He said the dropped members are mostly individuals who have not yet renewed.

National Security Committee - President Gilbertson said that Committee Co-Chair Lee Carolan told her that there have been changes in the National Security streamer submittal requirements which will be discussed at the next Board meeting.

Newsletter Committee - President Gilbertson said any material for the Post newsletter should be sent to committee Co-Chairs John Storm and Richard Petty.

Programs Committee - President Gilbertson said that speakers are needed for the April, June, August, and October general membership meetings. One possible topic would be on the effort in Haiti to provide clean water through Edge Outreach. She said anyone with suggestions on speakers should provide that information to Ray Frye or Matt Rathsack.

Scholarship Committee - 1st Vice President Brian James asked if the scholarship eligibility criteria could be expanded to include Army or Navy Reservists who live in the region. He pointed out that the criteria currently states that active military personnel are eligible but does not mention reservists. It was decided that the Scholarship Committee should remove the word “active” from the eligibility criteria.

Past President Marilyn Lewis discussed the selection process for the Engineering and Construction Camps, which is now the responsibility of the Scholarship Committee. She said there are a number of students outside our area that are submitting applications for sponsorship through the Kentuckiana Post. Clay Kelly said that there are a few posts that have a selection process in place. President Gilbertson asked the Scholarship Committee to develop a screening process for selecting students for the Post to sponsor.

Small Business Committee – Co-Chair Linda Hunt-Smith reported that the Post’s Small Business Workshop in January was a success. She said Co-Chair Rachael Haunz received favorable comments on the presentations; however, there was some concern with the noise level in the facility. She said, so far, the conference has netted $5,865.04; but that number will increase after they receive a tax refund check from the hotel and collect a few more checks from sponsors. She said the anticipated net is $7,864.40. President Gilbertson thanked the Small Business Committee for all their hard work toward putting on the workshop.

Website Committee – Brian James asked that the Post by-laws that were approved in November should be posted to the website. He said there also needs to be an update of the “readiness” information, and that he would talk with Lee Carolan about that.

Young Members Committee – Co-Chair Kristen Crumpton announced that they have added a new committee member, Steve Mayes of ConTech. She said they want to solicit more ideas for events and also consider developing mentoring ionships between the young members and the more senior members.

Upcoming Board Meetings

20 April
15 June
17 August
19 October
?? December - Meeting to address streamers – date to be set at next Board meeting

The meeting concluded at approximately 1105.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Respectively Submitted,

Janet S. Skees, PE
Post Secretary – Kentuckiana Post

January 2010 Board Meeting

The January meeting of the Kentuckiana Post of SAME was held at noon on
Wednesday, 27 January 2010 in the Seelbach Hilton Hotel’s Medallion Ballroom in conjunction with the Post’s Small Business Workshop. Two hundred ninety-eight (298) members and guests were in attendance. Marilyn Lewis, President of the Kentuckiana Post, opened the meeting by welcoming everyone and leading the group in a prayer, followed by the Pledge of Allegiance.

President Lewis presented a summary of the Post’s accomplishments during 2009. She discussed mentoring activities, such as the Post’s support of Math Counts (leadership, volunteers, and financial support totaling $40k since 2001), the Governor’s Scholars Program’s Engineering Focus Group (leadership, volunteers, financial support), the national K-12 Outreach initiative to recruit students into engineering programs, College Outreach in the form of mentoring and financial support to the University of Louisville Student Chapter, the Louisville Science Fair (volunteers and financial support), the Post’s program to present an award and gift card to the top engineering student graduate from the Army ROTC Summer Camps at Fort Knox, and sponsoring students’ attendance at the Air Force Engineering and Construction Camp and the Seabees Naval Construction Camp. She mentioned the many uses of the Post’s Education and Mentoring Fund, including sending the Post President and a young member to the Post Leader’s Workshop and giving five $3,000 scholarships to engineering students.

President Lewis highlighted the Post’s Community Service activities such as the $8,800 donation to the Wounded Warrior Project, which was comprised of member contributions plus the proceeds of the 2009 Small Business Workshop. She went on to praise the Student Chapter for their community services, such as participating in Repair Affair and Project Warm. President Lewis noted the 90% increase in attendance at our monthly meetings and the success of the Sustainable Design Solutions Workshop organized by the Post. She described the Engineering Expo 2009 that the Student Chapter hosted for middle and high school students and the Golf Scramble which is a fundraiser for both the Post and the Student Chapter. She went on to say that the Post supported the Engineers Week Banquet at which the Post presented Outstanding Service Awards to members for their service.

President Lewis praised the Small Business Committee, which implemented a small business website in addition to hosting the 4th annual Small Business Workshop, and the Post’s communications activities, including the website and our robust newsletter. She mentioned the external recognition received by two Post leaders (Clay Kelly - Past President, and Erin Hall – Scholarship Committee Co-chair) as “Forty Under 40”; she also discussed Clay Kelly’s induction into the Academy of Fellows. President Lewis listed the great Education and Training programs put on by the Post in 2009: MILCON Transformation at Fort Knox, Lessons Learned from Hurricane Katrina I-Wall Failures and Applications to Louisville District’s Flood Protection Projects, the Louisville Arena; USACE Implementation of LEED; and MSD’s Prediction of Flooding. In addition to these PDH-generating programs, the Post supported seminars at the Kentucky Engineering Center and provided PE Review materials.

Finally, President Lewis discussed the many accomplishments of the Readiness and Homeland Security Committee, including: receiving the streamer with distinction; attending the Pandemic Emergency Conference and the Governor’s Emergency Management Workshop; planning meetings with Kentucky’s Earthquake Planning Coordinator, other state emergency agencies, and the National Guard; maintaining a list of firms with potential to help in emergencies; and coordinating FEMA training for Sustaining Member Firms.

After a few administrative announcements, President Lewis asked Marci Snyder, representing Ernie Drott who is Regional Vice President of the Ohio Valley Region, to join her on stage, along with the slate of officers and directors to be elected. They are: Brian James (Michael Baker Corp) – 1st Vice President; Steven Skaggs (Corps of Engineers) – 2nd Vice President; Janet Sees (Burgess & Niple) – Secretary; John Allison (Corps of Engineers) – Treasurer; and the four elected directors: Rachael Haunz and Gerard Edelen(both Corps of Engineers), Clay Kelly (Strand Associates), and Mickey Jones (Mason & Hanger Group) who was not able to attend. Ms Snyder installed the Board. She then called the incoming Post President, Rosemary Gilbertson (Corps of Engineers), to the stage and installed her while outgoing Post President Marilyn Lewis passed the Post charter to the incoming President.

Before leaving the stage, Ms. Snyder announced the Ohio Valley/Great Lakes Regional Conference, being hosted by the Kittyhawk Post 31 August through 2 September in Dayton, OH. The theme is “Challenge. Revitalize. Transform.”

The outgoing and incoming Presidents presented the Kentuckiana Post 2010 Small Business Awards to:
Construction Contractor: Lester Construction. Mr. John Lester accepted the award given for the firm’s performance on the Rock Island Arsenal Combined Fire/Police Facility, a challenging project involving a two-storey addition which must match the existing facility, plus work on a historic building to return it to its original (1860’s) appearance.
Environmental Contractor: PARS Environmental. Ms. Kiran Gill accepted the award given for the firm’s work expediting the voluntary remediation of a DNSC site in Marietta, PA.
A/E Contractor: Advanced Engineering Consultants. Ms. Lisa Huang accepted the award given for the firm’s work preparing bidding documents for the Wright Patterson Air Force Base Security Forces Operations Center and Sensors Directorate Laboratory Addition/Alteration project, also located at WPAFB, which received a Merit Award from the Air Force Materiel Command.

Past President Lewis closed the meeting with thanks to all attendees. The meeting adjourned at approximately 1 pm.

Respectively submitted,
Rosemary Gilbertson, PE

December 2009 Board Meeting

The Board meeting was called to order at 1000 Tuesday 15 December 2009 in room 951c of the Mazzoli Federal Building. President Marilyn Lewis chaired the meeting.

The sign-in roster of Post Officers and Committee Chairs was circulated.

Secretary’s Report

President Lewis said that the minutes of the October 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes as circulated. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $13,880.32 in the Post checking account with no outstanding bills. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Lewis then gave the President’s report, which included the following information:

The Corps of Engineers, Louisville District Open House will be held on 26 January 2010. The Kentuckiana Post Small Business Workshop will be held on 27 January 2010. Sponsorships (10@$500 and 10 @ $250) for both events were offered by Kentuckiana Post and all sold out in the first week.

	The Post collected $1760 for the Wounded Warrior Project at the October general meeting. Those present discussed how much of the proceeds from the 2009 Small Business Workshop should be used as matching funds; it was noted that our original intention was to use the majority of those funds to support the troops. A motion was made and seconded to match each dollar contributed with $4 from the Small Business Workshop, resulting in a total donation of $8,800. Motion passed.
	The Student Chapter has requested that the Post support two officers’ attendance at the Student Leaders’ Workshop in 2010. Discussion touched on our usual practice of sponsoring the Chapter President’s attendance, at a minimum, and sometimes sponsoring an additional officer. The Board felt the second attendee should have at least one additional year of school to go to ensure continuity in the Chapter leadership. A motion was made and seconded to pay for two airline tickets and two hotel rooms for two nights for the President and Vice President of the Student Post to attend the Student Leaders Workshop. Motion passed.
	UofL will host a new math and science program (STEM) for middle school students in 2010 and is seeking support from Kentuckiana Post. It was generally agreed that they should apply for a grant using our standing procedures. President Lewis encouraged sustaining member firms to support this program with the time and talents of their employees, as well.
	The 2010 slate of officers is being considered. To date the following have been proposed: President Rosemary Gilbertson 1st VP Brian James 2nd VP Steve Skaggs Secretary Janet Skees Treasurer John Allison Elected Director Gerard Edelen Elected Director Mickey Jones Elected Director Clay Kelly
	Members who are interested in taking on responsibilities as elected or appointed directors were invited to contact Marilyn or Rosemary.
	President Lewis reminded the Board that we need Fellows to meet the national organization’s requirements for Distinguished Post. Past President Clay Kelly has been elected as a Fellow and will be inducted in 2010. Other members who are Fellows are Hans Probst and Don Basham. It will be important in future years to nominate our members to become Fellows.

Committee Reports:

	The Young Members Committee reported that they are hosting a joint skiing event with the ASCE chapters from Louisville and Lexington in February 2010. More details will be provided as they develop.
	Membership Co-Chair Lisa Wilson provided a report showing membership numbers by month. Her report also included names of new members and those who have dropped their memberships.
	The National Security Committee discussed the proposed reorganization and comprehensive re-write of the National Security Streamer requirements.
	The Programs Committee reported that the March 2010 program will be a presentation by Dr. Lynn Peters, KY Secretary of Energy on the Future of Energy in Kentucky. The March meeting will be held on Thursday, March 18th, not Tuesday, March 16th, which would be the normal schedule.

Old Business:

Streamer Submittals: Each of the Elected Directors reviewed their draft streamer reports with the Board of Directors over a splendid lunch catered by Qdoba. Thanks to all who stayed to the end and provided input to enhance the documentation! We appear to be on track to receive a Distinguished Post citation for 2009.

Upcoming Board Meetings: President Lewis asked that everyone mark their calendars for the 16 February Board meeting, for which a location has yet to be set.

The meeting concluded at approximately 1:30 pm.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Rosemary Gilbertson, PE
Acting Post Secretary – Kentuckiana Post
 

November 2009 General Membership Meeting

The November meeting of the Kentuckiana Post of SAME was held at noon on 17 November 2009 in the cafeteria meeting room of the Mazzoli Federal Building. Sixty-five (65) members and guests were in attendance. Marilyn Lewis, President of the Kentuckiana Chapter, opened the meeting by welcoming everyone. Past President Clay Kelly led the group in a prayer and the Pledge of Allegiance.

President Lewis made some brief announcements. She encouraged everyone to sign in and reminded them to pick up a PDH certificate for their record of attendance. She informed the group of the Wounded Warrior Project that was set up in the meeting room that day to take cash donations to provide clothing and toiletries to soldiers while they are recovering in the hospital from their injuries. She said this project was the “chosen charity” for the year, and explained that last year, the Post chose to support the troops by providing VISA cards for the Navy Seabees unit to help with their costs during the holidays.

President Lewis reminded the group that there would be no December meeting. She encouraged everyone to mark their calendars for the Corps’ Annual Open House to be held 26 January at the Seelbach Hilton Hotel, followed by the Post’s 2010 Small Business Workshop to be held 27 January, also at the Seelbach. She said information on the Small Business Workshop is on the Kentuckiana Post website. Information on the Open House is still being developed and will be posted to the District web site. President Lewis said there is a limited block of rooms available for a special room rate at the Seelbach of $105/night for a single or double room.

Education and Mentoring Co-Chair Barry Dixon reported on the Post’s Sustainability Workshop that was held on 20 October. He said there were between 50 and 60 in attendance; and the Post cleared $1400 after expenses for the event. He said they will be planning a similar endeavor for 2010. President Lewis said that if anyone had any ideas for a future workshop that they should share them with Mr. Dixon.

President Lewis informed the members that the Board had approved revisions to the Post by-laws, primarily to update them for current committee names and to more closely match the national template for Post by-laws. She reminded everyone that the by-laws had been circulated to the membership by email with the request that members be prepared to vote on accepting the by-laws at the November meeting. Following President Lewis’ comments, a motion was made and seconded to accept the revised by-laws as circulated via e-mail. Motion passed.

Programs Co-Chair Matt Rathsack introduced the program speaker, Col. Warren Hurst, Commander of the Kentucky Air National Guard. Col. Hurst spoke on “The 123rd Contingency Response Group of the Kentucky Air National Guard”.

Col. Hurst’s presentation discussed the mission of the Contingency Response Group (CRG), specifics of the 123rd CRG, and their future operations. He said their mission is “to rapidly open an airbase for the Joint Force Command (JFC) at the time and place of his choosing.” He said they deploy a variety of skill sets to get an airbase operating as quickly as they can. Col. Hurst described how after an airfield is seized in a hostile environment, the CRG comes in to provide a smooth transition from the seizure force to the force that will be operating the airfield. He said they will also help with closing an airbase, which is what is going on now in Iraq. The CRG will be the last ones out as they are handing over a base to the Iraqis.

Col. Hurst described the make-up of the 123rd. He said their core group is 112 personnel. He explained that there are 10 CRG’s now, of which eight are active duty and two are from the Guard. He said the CRG must be ready to load in 12 hours. They work in austere, uncertain environments; and their deployment is of short duration, usually 45 days.

Other areas of responsibility of the CRG include Continental US (CONUS) operations, such as Hurricanes Katrina and Rita, and Hurricanes Ike and Gustav. Overseas disaster relief efforts have been associated with the Pakistan earthquake to expedite the movement of cargo and the Tsunami. He said they have also conducted national exercises such as one recently simulating a nuclear detonation.

Col. Hurst outlined the chronology of the formation of the 123rd CRG. He said the KY Air National Guard (KYANG) was assigned the CRG mission in November 2006, and the group was activated as the 123rd CRG in February 2009. He said the KYANG also has an in-state mission such as relief efforts for the ice storm in western Kentucky earlier this year. And the group has a relationship with Ecuador as a partnership to teach them how to respond to disasters.

Col. Hurst described the diverse experience of his team and some of the activities that the group has been involved with recently. He closed by saying that they have a heavy schedule planned for 2010.

President Lewis thanked Col. Hurst for his presentation and provided him with a speaker gift as a token of appreciation.

Programs Co-Chair Ray Frye highlighted the future speakers for the coming months' programs.

The meeting adjourned at approximately 1300.

Janet S. Skees, P.E.
Post Secretary

 

October 2009 General Membership Meeting

The October meeting of the Kentuckiana Post of SAME was held at noon on 20 October 2009 in the cafeteria meeting room of the Mazzoli Federal Building. One Hundred and Eight (108) members and guests were in attendance. Marilyn Lewis, President of the Kentuckiana Chapter, opened the meeting by welcoming everyone. Past President Clay Kelly led the group in a prayer and the Pledge of Allegiance.

President Lewis made some brief announcements. She encouraged everyone to sign in and reminded them to pick up a PDH certificate for their record of attendance. She informed the group of the Sustainability Workshop being offered that afternoon; and Education and Mentoring Committee Co-chair Barry Dixon described the event and offered registration at the door for those who may be interested in attending.

President Lewis mentioned that the 2010 Ohio Valley/Great Lakes Regional Conference is scheduled from 31 August to 2 September in Dayton, Ohio.

President Lewis noted that the Board has approved revised Post by-laws and will be making them available to the membership to review in preparation for a vote of approval at the November general membership meeting.

President Lewis thanked those who participated in the 15 September Golf Scramble. She said the scramble netted about $3,000 for the Post; and the University of Louisville Student Chapter made about $750 selling mulligans.

President Lewis reported that this year’s event to support the troops will be held at the November meeting and will involve collecting funds for the Wounded Warrior Project. She explained that the project provides clothing and toiletries for soldiers while they are in the hospital recovering from injuries. She said the Post will have a virtual clothing sale, similar to the Angel Tree charity, where members can “buy” pieces of clothing and “dress” paper soldiers. She asked that those in attendance come to the November meeting prepared to make a donation.

Director Rosemary Gilbertson introduced the luncheon speaker, Bud Schardein, who is the Executive Director of the Louisville and Jefferson County Metropolitan Sewer District. Mr. Schardein leads an organization with a $170 million budget and a staff of 600. He spoke on “Recent Flooding and the Impact on Louisville”. Ms. Gilbertson reminded the audience that one of SAME’s missions is emergency preparedness.

Mr. Schardein opened his talk saying that he grew up in the Portland neighborhood of Louisville and watched the river go up and down every year. He said he learned early that you had better be prepared, when his father showed him businesses that were flooded out on Main Street after the 1964 flood. He said he discovered that patronage was a part of the problem because people changed jobs with each new administration, back then, when the responsibility for flood control resided with the City and the County.

Mr. Schardein vividly described another event that has stayed with him. He recalled the flood of August 5, 1992, when 5-1/2” of rain fell in 3-1/2 hours. He said a lady drowned driving into a flooded viaduct – “A lesson learned, but one we don’t seem to be able to convey to people, even to this day.”

In 1997, he said, there was a “horrible flash flood” of high intensity and short duration. But, he continued, “The last five years have had two of the wettest years on record.” And, on August 4, 2009, eight inches of rain fell in one hour and 18 minutes, as recorded on the gage at McAlpine Locks. Mr. Schardein said he received a 6 a.m. page saying to expect one to two inches of rain that day. He said there was to be “nothing unusual” about it. But the cold air from above dropped on warm air and “created a ball inside the Watterson Expressway”. He said, “The color on the radar – I’d never seen before. It had gone to purple.” He added that there is no professional that can control that much rain because of the rate it came down. He said at that point, you stop thinking about controlling flooding and think about emergency help to serve the customers. “And you try to save people.”

He referred back to the lady who drowned in the 1992 event. He said that face “never leaves.” He said he tells people not to drive or walk in that kind of water, because six inches of running water will “knock you off your feet. Two feet will float an SUV.”

Mr. Schardein went on to say that he doesn’t know about global warming, but it has been proven that there has been climate change, just in the past 150 years for which there are good records. He said we are in a “wet period” now.

Mr. Schardein went on to describe what MSD is doing now. He said they have an emergency response plan in place “that is pretty good.” But, he said, they want evacuation plans in place; and they are working on that now. He said they have to have an orderly way to move people first, and then their pets.

He went on to discuss one problem with flooding is that there is not much grass left in the urban area. He said, “We need to remove those folks in harm’s way and create green space.” He continued, “We can’t continue to defy nature.” One option he described would be to build flood storage basins in urban areas and turn them into passive recreation areas.

After a period of questions and answers, President Lewis thanked Mr. Schardein for his presentation and provided him with a speaker gift as a token of appreciation.

The meeting adjourned at approximately 1300.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

October 2009 Board Meeting

The Board meeting was called to order at 1000 Tuesday 20 October 2009 in the cafeteria meeting room in the Mazzoli Federal Building. President Marilyn Lewis chaired the meeting. Attendees are listed on the attached roster.

The sign-in roster of Post Officers and Committee Chairs was circulated.

Old Business

President Lewis moved the discussion of the Post By-laws to the beginning of the meeting. Secretary Janet Skees had previously circulated to the Board a red-lined copy of the old by-laws showing the proposed changes. She discussed the comments that were subsequently received by e-mail from the Board. Additional comments were brought up during the Board meeting, with some minor revisions agreed to from what had been circulated by e-mail. A motion was made and seconded to accept the by-laws as amended. Motion passed. The revised by-laws will be submitted to the membership for a vote of approval at the November regular membership meeting.

Secretary’s Report

President Lewis said that the minutes of the 18 August 2009 Board meeting had been circulated to the Board by electronic mail. Comments had been received and incorporated into the minutes. A motion was made and seconded to approve the minutes as circulated. Motion passed.

Treasurer’s Report

John Allison presented the Treasurer’s report. Currently there is $17,858.83 in the Post checking account with no outstanding bills. This amount includes the proceeds from the September golf scramble, which took in $9,055.00 and had expenses of $6,093.35, thus netting $2,961.65 in profit. A motion was made and seconded to approve the Treasurer’s Report. Motion passed.

President’s Report

President Lewis then gave the President’s report, which included the following information:

President Lewis said the 15 December Board meeting will be to develop draft streamer submittals. She asked the Directors to start preparing for that.

President Lewis is still looking for ideas for the Corps Open House to be at the Seelbach Hotel on Tuesday 26 January 2010, followed by the SAME Small Business Workshop on 27 January. Small Business Co-Chair Rachael Haunz said they have tentative acceptance on a key-note speaker for the workshop and should be able to confirm the hotel location by the end of the week. Discussion followed on some potential topics for the events and the logistics of SAME providing refreshments for the Open House. Janet Skees volunteered her office to again coordinate the Open House refreshments and sponsorships. Note: Subsequent to the meeting, it was decided that there would be ten sponsorship slots for each of the two events that would be offered to KP-SAME Sustaining Member firms. The sponsorships for the Open House will cost $500 each. And the sponsorships for the Small Business Workshop will cost $250 each. Each sponsoring firm will be recognized on a sign to be located by the refreshments throughout the event on the day they choose to sponsor. Additionally, sponsoring firms’ logos will be projected on the screen in the meeting rooms during the breaks.

Committee Reports

	U of L Student Chapter President Brandon Shelley reported that the student chapter made $764 from the golf tournament sale of mulligans.
	President Lewis provided a balance sheet for the Education and Mentoring Fund as of 30 September that she received from Tony Marconi. The balance sheet shows assets of $452,289.82 and liabilities of $12,769.10, for net equity of $439,520.72.
	Membership Co-Chair Lisa Wilson provided a report showing membership numbers by month. Her report also included names of new members and those who have dropped their memberships. Total Post membership (individual members plus Sustaining Member firm representatives) for August is at 517. Ms. Wilson is going to try to make sure Sustaining Member firms are taking advantage of all the slots they are allotted.
	Education and Training Co-Chair Barry Dixon reported that there are 50 individuals registered plus five speakers for the Post’s workshop that afternoon on Sustainability.
	National Security Co-Chair Brian James noted that he has talked with committee co-chair Lee Carolan and they are in good shape for addressing the streamer guidelines for the year.

New Business

There was some discussion about supporting the troops through the Wounded Warriors project. This is a non-profit service organization that provides a kit of clothing, toiletries, calling card, CD player, playing cards, etc neatly packaged in a backpack to help ease the comfort of military members who are hospitalized. It was decided that this activity would be a part of the November membership meeting.
Note: Subsequent to the meeting a conference call was held on 28 October with the Board leadership to discuss the details of the Wounded Warriors project. The group proposed to conduct an "Angel Tree" type of fundraising event at the November meeting. Those attending would be given the opportunity to "purchase" clothing for the backpacks and KP-SAME would match the contributions with money raised from last year's Small Business Workshop. Following the call, an email was sent to Board members asking for a vote of approval to spend the funds raised at the Workshop, which was approximately $7,800, for this charity. The results of the e-mail vote was unanimous.

Upcoming Board Meetings

President Lewis asked that everyone mark their calendars for the 15 December Board meeting which will be a working meeting through lunch to draft streamer submittals.

The meeting concluded at approximately 1120.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

September 2009 Golf Scramble

August 2009 General Membership Meeting

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

August 2009 Board Meeting

	The Post donated a basket for the Silent Auction held at the Regional conference in Detroit; and President Lewis said she needed the Board to approve the expenditure. A motion was made and seconded to reimburse Marilyn Lewis up to $150 for the expenses associated with providing the basket for the Silent Auction. Motion passed. Discussion followed on whether the Post would want to continue to participate in silent auctions held at conferences because of the expense to ship a basket and the fact that auction participants who fly to a conference would have a difficult time traveling home with a basket. Additionally, the winning bids on items donated often do not exceed the cost of the items. President Lewis will call SAME National and the regional V.P., Ernie Draut, to see how best to handle these requests in the future.
	Rachael Haunz and Rosemary Gilbertson had previously expressed interest in attending the fall Post Leaders Workshop set for 10–11 September in Alexandria, Virginia. President Lewis said she would ask them if they would be interested in attending next Spring instead of this fall since the Post was already represented this year at the Spring workshop.
	President Lewis asked the Elected Directors to give an update on the status of meeting Streamer guidelines. National Security Co-Chair Lee Carolan and Director Mickey Jones reported on the status of the National Security Streamer. Ms. Carolan said they think they can catch up by November on the required number of collaboration meetings and are on track for meeting the requirement for committee meetings. She asked for a copy of the National Security Streamer submittal from last year. Dr. Jones said they are working up a new form to use for obtaining firm profiles. Ms. Carolan said she attended the Kentucky Governor’s Emergency Management Conference in July; and she talked with some state officials on meeting with SAME. Dr. Jones added that they have a goal to test the program by participating in a multi-state New Madrid Fault emergency response exercise that is planned for 2011.
	The Engineering Division of the Louisville District will have the responsibility for the January 2010 Corps Open House which will be held on 26 January, followed by the Post’s Small Business Workshop on 27 January. President Lewis asked for ideas of what Sustaining Member firms would like to see at both the Open House and the Small Business Workshop.
	President Lewis gave an update on the status of developing a Sharepoint site on the web for the Post. She said that Webmaster Troy Mays has told her that he is in contact with a company that might be willing to host a website pro bono in exchange for some advertising on the site. A Sharepoint site would allow various people within SAME to post items to the site; and it could also be used as a part of the National Security initiative. Some discussion followed expressing concern that there could be too much advertising and Mr. Mays should check into this.
	President Lewis reported for Director Gilbertson that the status of the Armed Forces Ticket Operation initiative is dead.

Committee Reports

	Education and Training Committee Co-Chair Barry Dixon reported on the status of the Post’s Sustainability Workshop planned for 20 October. He said that the Workshop may have to move from the University of Louisville to the Federal Building due to the recent massive flooding at the University. Programs Co-Chair Ray Frye expressed concern about whether the planned speaker from the University of Louisville would participate if the program were moved and also said that one goal is to integrate the University more into the Post’s program. Mr. Dixon said he would like to know where the program will be held as soon as possible in order to get the first announcement out to the membership within the next week.
	Education and Mentoring Fund Co-Chair Tony Marconi reported that he has just closed out the fiscal year ending 30 June. He said the fund has a balance of $401,862.90, which will change after he pays out the liability associated with the Governor’s Scholars program. During the fiscal year, there have been $16,000 given away in grants and $15,000 in scholarships, of which half has been paid out so far. He asked when the second half of the scholarships should be paid out. Past President Clay Kelly said the amounts could be paid this fall. Mr. Marconi said he would discuss with Scholarship Co-Chair Erin Hall.
	Membership Co-Chair Lisa Wilson provided an update on the status of the Post’s membership numbers. Total Post membership for August is at 598, with three new members.
	Programs Co-Chair Ray Frye said the speaker at that day’s luncheon meeting would be Col. Jeffrey Ogden presenting “MILCON Transformation at Ft. Knox.” The Annual Golf Scramble, to be held at Quail Chase Golf Course on 15 September, will serve as the September meeting. Tony Marconi said the announcement flyers for the golf scramble have been distributed and registration is due 9 September.
	Small Business Co-Chair Aaron Jamison reported that Rachael Haunz is working on topics for the next Small Business Workshop. He said they are evaluating locations for the event that would be closer to the Federal Building but the costs are greater than if the workshop were to be held again at the Holiday Inn South.
	Young Members Co-Chair Kristen Crumpton said she has been coordinating with the Young Members group of the Louisville Chapter of ASCE to see if SAME’s Young Members group can join them in some of their activities. She said there was a joint outing to a Bats baseball game in July, but there was a small turnout. She said she wants to start making contact with other young members to ask them what types of activities they would like to see.

Old Business

Secretary Janet Skees passed out red-lined copies of the Post By-Laws which incorporated suggested changes to bring the By-Laws up to date. She discussed the edits, which included several associated with the most recent template for Post operations from the National SAME website. She asked the Board members to review the revisions and provide comments; and said the goal would be to present revised By-Laws to the full membership for approval by the November meeting.

New Business

Dr. Jones reported that he became a member of the National SAME Homeland Security and Readiness Committee in July.

President Lewis presented Tony Marconi and John Allison with Regional Vice President medals that were awarded in August 2008 but were just received by the Post. She expressed appreciation for their efforts.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 20 October at 1000 in the Mazzoli Federal Building cafeteria meeting room.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

July 2009 General Membership Meeting

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

June 2009 General Membership Meeting

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

June 2009 Board Meeting

	Board meetings are not likely to continue to be held in Room 709. She said Board members should be sure to check meeting locations on future announcements.
	The Post has identified a camper to sponsor for each of two Engineering and Construction Camps. Each student will make a presentation on their camp experience to the general membership after they return.
	The Post donated a basket to the Silent Auction for the 2009 Joint Engineer Training Conference. President Lewis said the problem with donating a basket is that air travelers have difficulty traveling with the basket. She said the most popular items were gift cards; but the items that generated the most money were golf clubs.
	Volunteers are still needed (at the time of the Board meeting) to make presentations of an SAME award at each of several ROTC Leaders Training Course awards ceremonies held at Ft. Knox. President Lewis encouraged those who have not previously participated to take part. She asked if the Post would want to award something in addition to the certificate such as a gift card and/or a National SAME coin. Past President Clay Kelly said he would check on obtaining several of the coins. A motion was made to provide a $50 VISA gift card and a National SAME coin to each award recipient. Motion passed.
	The status of the Armed Forces Ticket Operation initiative was discussed. This is a service to the military providing them with unsold tickets for various events. Ms. Gilbertson said that Jay Mazzoni has contacts in the arts in the Louisville area; and he is reaching out to his contacts to ask for support in supplying tickets.
	The fall Post Leaders Workshop is set for 10th & 11th of September in Alexandria, Virginia. There as some discussion on who might be interested in attending the workshop. President Lewis said there is a streamer criteria to have a Board member and a young member attend one of two annual workshops. The Post covers the cost of transportation; and National SAME covers all the other costs. Ms. Gilbertson and Rachael Haunz both expressed an interest in attending.
	The Engineering Division of the Louisville District will have the responsibility for the January 2010 Corps Open House. President Lewis asked for ideas of what Sustaining Member firms would like to see at the Open House. She said they would like to combine the Small Business Workshop with the Louisville District Open House, as was done last year.
	President Lewis asked the Elected Directors to give an update on the status of meeting Streamer guidelines. Director Gilbertson, who oversees the Outreach and Communications Streamer, said there are five criteria for that streamer. She said in order to be designated as a Distinguished Post, all the “required” and “desired” criteria have to be met. She then discussed how the Post is progressing toward meeting each criteria.

Committee Reports
 

	President Lewis reported for the Education and Training Committee. She said an email was just sent out requesting speakers for the planned Sustainability Workshop. Education and Mentoring Fund Co-Chair Tony Marconi reported that he would have a check issued to cover the Governor’s Scholar program grant, which was previously approved by the Board. He said that as of 30 April 2009, the fund balance is $398,379.37. Tony said the Vanguard Fund has increased in value since the last report, adding about $20,000 to the account’s bottom line.
	Ft. Knox Co-Chair Erich Hoehler reported that his committee is coordinating to have COL Jeffrey Ogden speak at the August Post meeting. President Lewis said she would determine if that meeting needs to be held at Ft. Knox or if it could be held in the Federal Building and still meet streamer criteria.
	Membership Co-Chair Lisa Wilson provided an update on the status of the Post’s membership numbers. Total Post membership for June is at 594. She said Membership Co-Chair Dan Taylor is following up with the visitors to Post meetings who work for the Corps; and she is following up with the visitors who work outside the Corps. President Lewis asked if the committee is checking to see if all Sustaining Member firms have filled their five allotted membership slots, since that would affect membership numbers, as well.
	National Security Co-Chair Lee Carolan reported on committee activity. She said she will be attending the Governor’s Emergency Management Conference to be held at the end of July at the Galt House. She asked if the Post would want to have a vendor booth at the conference, which would cost $200. Past President Kelly said that the new streamer guidelines for national security have evolved toward taking a “partnership” approach, and primarily making sure the agencies know there are Post members available to support their missions in the event of an emergency. Ms. Carolan said she would look further into having a booth and will report her findings to the Board, so a decision can be made. Ms. Carolan said Co-Chair Luke Leising is doing research to put together a survey to send out to members related to their ability to provide support in an emergency.
	Small Business Co-Chair Linda Hunt-Smith said her committee is starting to look at what they want to do for the next Small Business Workshop. She said this is dependent on the date the Corps picks for their Open House, since the two events are going to be held back-to-back.
	Past President Kelly said Brandon Shelley is the new U of L Student Chapter President. He said the roster should be updated to reflect that Brandon is now a Co-Chair of the Student Chapter Committee. He said he would provide contact information for Brandon.
	Young Members Co-Chair Kristen Crumpton said she has been coordinating with the Young Members group of the Louisville Chapter of ASCE to see if SAME’s Young Members group can join them in some of their activities. She said they are planning a joint outing to a Bats baseball game. Past President Kelly said he needs to know the numbers of SAME members participating in those types of activities for reporting purposes. Ms. Crumpton said that ASCE is currently giving a one-year free membership to graduating students from the joint ASCE/SAME Student Chapter, and asked if this is something that the SAME Post would want to do. Student membership to the Post is $35. The Board asked Kristen to provide information on ASCE’s program and the numbers of students that would be affected.

Old Business

Secretary Janet Skees was to have provided an updated version of the Post By-Laws for Board review and approval. She said that she found a template on the National SAME web site and believes there are additional updates that need to be addressed beyond what was discussed at the April Board meeting. She said she will summarize these potential changes, coordinate with Marilyn Lewis and Clay Kelly for initial review, and present a draft of the revised by-laws via email to the Board for review at the next Board meeting. The by-laws will need to be presented to the Post’s general membership for a vote of approval prior to being adopted.

The next Board meeting date is scheduled for Tuesday, 18 August at 10:00 a.m. in the Mazzoli Federal Building in a room still to be determined. The meeting concluded at approximately 11:30 a.m.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

May 2009 General Membership Meeting

	Sarah Bertke is a Junior at Western Kentucky University, who expects to receive her undergraduate degree in Civil Engineering in May 2010 and plans to obtain a graduate degree from U of L in May of 2011.
	Shawn Kenney is a Junior at the University of Louisville, majoring in Civil Engineering. He expects to receive his undergraduate degree in May 2010 and his graduate degree in May 2011.
	Steven Shifflett is a graduate student at the University of Louisville, majoring in civil and environmental engineering. He received his undergraduate degree in May of 2008 and plans to obtain his graduate engineering degree in May of 2010.
	Jeremiah Gill is currently a sophomore at Purdue University. He plans to obtain a degree in Nuclear Engineering in May of 2011.
	Matthew Dobbertien is a junior at the University of Notre Dame, who is pursuing his degree in Civil Engineering and expects to graduate in 2010. He intends to pursue and obtain a graduate degree by May 2012. (He was unable to be present at the ceremony.)

Following the presentation of scholarships, Ms. Hall introduced the program speaker, Christie Allgeier, who is the current U of L ASCE/SAME student chapter vice president. She is a Civil Engineering graduate student with a concentration on Structures and Geotech. She talked about the activities of the student chapter and their plans for the future.

President Marilyn Lewis then offered some closing remarks. She said the next regular membership meeting, in June, will be held at the Federal Building. Mickey Wilhelm, Dean of the Speed School of Engineer, will speak on the “Cohn Center for Renewable Energy Research and Environmental Stewardship.” The July speaker will be Dr. Mike Evans of Evans and Associates who will present a program entitled, “Leadership Starts and Stops With the Leader”. She said reservations will not be required for these meetings.

President Lewis congratulated the scholarship winners. And she closed by announcing that the Post has received official notice of being awarded all four streamers with distinction for 2008.

The meeting adjourned at approximately 1300.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

April 2009 General Membership Meeting

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

April 2009 Board Meeting

	Programs Co-Chair Ray Frye passed out a list of the topics and speakers for the upcoming regular membership meetings and discussed each planned program.
	Education and Training Co-Chair Barry Dixon said he is working on a half day workshop on Sustainability. He said it would possibly be held in October before or after the regular membership meeting.
	Membership Co-Chair Lisa Wilson passed out a report on the status of the Post’s membership numbers. Total Post membership is at 569.
	National Security Co-Chair Luke Leising said he is working on contacting various agencies to see how the Post can assist them with emergency operations. He is also working on putting together an updated list of Post members and the types of services they could provide in an emergency.
	Small Business Co-Chair Linda Hunt-Smith reported that Anne Black resigned from the committee. She also said that she and Rachael Haunz have met with Webmaster Troy Mays to discuss what needs to go on the Post’s Small Business web page.
	Young Members Co-Chair Aaron Steele said that he has talked with ASCE to see if the Post’s Young Members could participate in some of their young member activities. He is also trying to get student members to be involved in Post activities.
	Education and Mentoring Fund Co-Chair Tony Marconi requested via email on March 10 that the Board vote to approve the Committee’s recommendations for 2009 Grant Applications. All of the applicants had requested support in the same amounts that had been approved by the Board for previous years. The Committee’s recommendations were to provide the following grants: Leadership PE 2009 - $3,000 Louisville Regional Science Fair 2009 - $1,000 Kentucky State and Louisville Mathcounts 2009 - $6,500 ($5,000 State, $1,500 Louisville) Governor’s Scholars 2009 - $2,500 On March 23, Mr. Marconi reported the results of the e-mail vote as 11 votes “for” and none “opposed”. Therefore, the motion to approve the grants as recommended by the Committee passed.

Old Business:

Past President Kelly discussed the Investing in our Own proposal. He said it is important to get people engaged in more than just the local Post so they can get the big picture of what the SAME organization is all about. He has developed a proposal of the things the Post could support to help people get involved on the national level. Copies of the proposal were provided to the Board. A motion was made and seconded to approve the goals of the Investing in Our Own proposal, with the President assigning responsibility for each item to the appropriate Director and Committee Chair responsible for the Streamer under which the item falls. The motion stipulated that associated costs for activities would be paid for out of the Post checking account, as a first choice, or out of the Education and Mentoring Fund, if necessary. Motion passed.

Director Rosemary Gilbertson brought up the topic of renting a post office box to use for Post activities requiring money to be collected, since money is not to be sent to the Corps’ address. President Lewis said it would be okay to wait to rent a box until the Post has an activity that requires collecting money.

New Business:

Director Gilbertson discussed the Armed Forces Ticket Operation. She said it is a service to the military to provide unsold tickets for various events to the military. She said the Post might want to serve the military through this type of activity. She asked if anyone knows someone in the arts community that could support the operation.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 16 June at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, PE
Post Secretary – Kentuckiana Post

March 2009 General Membership Meeting

February 2009 General Membership Meeting

February 2009 Board Meeting

	Programs Co-Chair Ray Frye reported that the March regular membership meeting will feature Corps employee Terry Sullivan discussing the Corps’ work with levees. In July, a Corps consultant will speak about leadership. He encouraged the Board to submit ideas for future meeting programs.
	Education and Training Co-Chair Barry Dixon discussed an email received from National SAME suggesting that training opportunities be held in conjunction with lunch or dinner meetings. One Post was successful offering two-hour seminars, where they could go into more depth than what can be presented by a lunch-hour speaker and two PDH’s could be awarded.
	Director Rosemary Gilbertson has been working with Mr. Dixon on evaluating a workshop on Sustainability and the DOD’s Guidelines. She discussed that the Corps’ Environmental Conference was no longer being held annually. However, Cathy Knudsen, with Planteco Environmental Consultants, who had worked on that conference, has been looking at developing the sustainability workshop. Ms. Gilbertson said the Board needs to decide if the Post should offer a whole day or a part-day workshop. Some discussion followed on potential options. Mr. Dixon and Ms. Gilbertson will have a conference call, this afternoon, with Ms. Knudsen to discuss possibilities.
	Tony Marconi, Chairman of the Education and Mentoring Fund Management Committee, reported that as of 31 December 2008, the fund balance was $426,771.55. He said they are due to have a committee meeting to discuss upcoming grants and investment choices. He has received several grant requests that closely match what has been supported in past years.
	Past Membership Chair Kristen Crumpton reported that the Post roster has seen a heavy drop in individual numbers primarily due to members letting their memberships lapse with the new calendar year. She said there has been a loss of 42 individual members (from 158 to 116) since the last report on December 1. She printed a list of individuals with lapsed memberships and asked if some of the Board members would help her to follow up with those people. The Post, however, did gain four Sustaining Member firms that renewed their memberships after letting them lapse.
	Past President Kelly reported for the Scholarship Committee. He passed out the final version of the scholarship application. He said that typically they are due the first Monday in March, but the committee decided to push out the deadline a couple of weeks to 16 March. The application will be posted to the Post’s web site and will be included in the next newsletter. Information will also be sent to schools. The number of applicants has dropped in recent years. Mr. Kelly encouraged Board members to let others know of this opportunity. Additionally, he said that anyone interested in serving as a grader for the applications should respond to an email that Erin Hall, Scholarship Committee Co-Chair, will send requesting assistance.
	Small Business Co-Chair Linda Hunt-Smith told the group that presentations from the Small Business Workshop will be on the Post’s web site.
	Webmaster Troy Mays said the Post’s website was down for a period of time but is back up with a new ISP (Internet Service Provider). Currently, the Post’s website is tied to the National SAME website. He said he is investigating changing the Post’s ISP to allow more flexibility with regard to how the web site can be used. Currently, the site can only be used to post information, but he would like to be able to add capabilities, such as permitting on-line registrations for events. Mr. Mays also reported that the Small Business web page is now on-line.

Old Business:

Past President Kelly discussed the Investing in our Own proposal. He said National SAME has presented several ideas for the Posts to consider. He asked the Board to review the proposal and prepare for discussion at the next Board meeting. One of the items in the proposal is related to sending a young member to the National Conference. Director Steve Bickel discussed that if we wait until next Board meeting, it will be too late to plan for this. A motion was made and seconded that the Post will send one young member to the National Conference, with a preference to send either a Board member or a young member who has been involved in Post activities. Motion passed.

Future Board meetings will be in Room 709 of the Federal Building, unless the Board is notified otherwise.

The meeting concluded at approximately 1130.

The next Board meeting date is scheduled for 21 April at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

January 2009 General Membership Meeting

Clay Kelly then transferred the post By-Laws and Mission Statement to incoming President Marilyn Lewis, and Ms. Enrique installed Ms. Lewis as the Post’s new President.

Newly-elected President Lewis then recognized Clay Kelly’s leadership throughout the past year and presented him with a plaque in appreciation of his service. She told the group that during the coming year, she is committed to encourage Corps employees to be more involved in SAME.

President Lewis then introduced the guest speaker for the luncheon, Mr. Anthony Bell, Chief of Small Business Programs for the U.S. Army Corps of Engineers. Mr. Bell acknowledged that this was his second year in a row speaking to the Post’s Small Business Workshop attendees. He said he was happy to be able to support the Louisville District and Small and Disadvantaged Business Utilization Coordinator Linda Hunt-Smith, who he said “is on the A Team.” Mr. Bell thanked Louisville District Commander Col. Keith Landry for reaching out to the small business community. He also thanked Ms. Enrique for her work with the national Small Business Conference this year in Memphis, which had a record 1200 in attendance.

Mr. Bell shared that he plans to work with Ms. Hunt-Smith to see where projects can be broken out into smaller projects to allow more small business participation. But he said he recognizes that this is not always possible. He discussed the importance of teaming and said that it takes a team effort to be successful – both industry with the Corps and small businesses with large businesses – what he called “a three-pronged approach.” Mr. Bell discussed a GAO (Government Accountability Office) recommendation regarding language in the Federal Acquisition Regulations (FAR) about parity as it relates to contract set-asides. As a result, he explained, contracting officers may be reluctant to offer Service-Disabled Veteran (SDV) set-asides. However, Mr. Bell said he would not instruct contracting officers to not offer SDV set-asides, because, he said, there is still a 3% contracting goal for this category.

Regarding the proposed economic stimulus program, Mr. Bell said that while it is not known what the final bill will look like, he could share some items from the various versions that have been offered. He mentioned how small business has always played a strong role in bringing the country out of a recession. He said the stimulus package is going to be so robust that he believes there will be something in it for everybody. Mr. Bell discussed the various types of projects that will come under the stimulus program and the types of projects that could come through the Corps of Engineers. He said the Corps is taking a pro-active approach to work with contracting to be able to handle the anticipated volume of stimulus projects and to reach out to small businesses. Mr. Bell then took several questions from the audience. At the conclusion, Clay Kelly presented Mr. Bell with a token of appreciation.

The meeting continued with the presentation of awards to three small businesses. Mr. Kelly, Ms. Hunt-Smith, Mr. Bell, President Lewis and Col. Landry jointly presented the awards in three categories. The recipients were as follows:

	For Construction Services – TJC Engineering
	For Engineering Services – Government Services IPT
	For Environmental Services – Terrain/Ensafe

Mr. Kelly recognized the nine sponsors for the workshop. He mentioned that the proceeds of this year’s workshop went to provide VISA cards to support the troops at Christmas, to help with their additional expenses at that time including travel to come home. He thanked Brittany Ford of the Corps of Engineers and Lindsay Phegley of QEPI for their organizational efforts toward the workshop. He also thanked the Post’s Small Business Committee members Linda Hunt-Smith, Steve Skaggs and Anne Black.

The meeting adjourned at approximately 1400.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

December 2008 Board Meeting

	Tony Marconi, the Chairman of the Education and Mentoring Fund Management Committee, passed out the Fund’s Annual Report for fiscal year ending 30 June 2008 (copy attached). He reported that the net asset value of the Fund as of 30 June was $519,893. During the fiscal year, the Fund distributed $28,471, including five $3,000 scholarships. Since 1997, he said, $281,221 has been given away. The report will be submitted to the Kentucky Engineering Foundation where the Fund resides. Mr. Marconi said that as of 1 December 2008, the net asset value of the Fund had dropped to $402,559.75. A large portion of the Fund’s assets are invested in the S&P 500, and the Fund’s value has taken a hit due to the current recession. A motion was made and seconded to accept the Annual Report. Motion passed. Mr. Marconi noted that grant applications to request money from the Fund for the coming year should be submitted in January.
	Kristen Crumpton, Chairman of the Membership Committee, reported that the management system is “up and running”. She said the Post’s membership numbers are looking good for individual memberships, with a gain of 13 new members in the past three months. However, numbers for Sustaining Member firms have declined. Since her last report, the Post has lost four firms, but Ms. Crumpton said these are likely to be firms who have just inadvertently let their memberships lapse and will come back.
	National Security Co-Chair Brian James said their committee has increased to five members since the last Board meeting. He is going on active duty with the Naval Reserves on 5 December and has recently been working to transition committee responsibilities to others. He said they have been meeting with several agencies to address one of the Streamer requirements to see how the Post can assist organizations with emergency operations. He said they also have had several people complete IS100 and IS200 Emergency Management on-line courses through FEMA. Additionally, Mr. James reported that he and Mickey Jones participated in a seminar on the guidelines for a post to receive the National Security Streamer. He said they provided a lot of input to National SAME that they felt would affect future requirements for obtaining this Streamer. Mr. Jones said that the agencies they have met with all have indicated that SAME could be a valuable resource for accessing support in an emergency.
	Program Co-Chair Ray Frye requested suggestions for topics and speakers for future Post meetings. He said two potential ideas include addressing “green” issues and presenting the mission of the Post’s National Security Committee. There was some discussion on whether the Post would have a regular membership meeting in February, since last year there was no meeting due to the Engineer’s Week Banquet. It was decided that a February meeting should be held, since there will not be a December 2008 meeting. There was some discussion on trying to have a joint meeting with the University of Louisville Student Chapter. Mr. Frye said he would go ahead and reserve the cafeteria meeting room in the Federal Building for the third Tuesday of each month throughout 2009.
	President Kelly reported for the Scholarship Committee. He said for 2009, Erin Hall will move into the committee chairman position.
	Small Business Co-Chair Steve Skaggs gave an update of the status of the Small Business Workshop to be held on 28 January. He said they were able to maintain the same prices as last year with the hotel. He said they have confirmed the speaker - Mr. Anthony Bell, Chief of the Small Business Program for the U.S. Army Corps of Engineers. Mr. Bell spoke at the last workshop in December 2007. Mr. Skaggs said the registration form for the workshop will be included with the next Flyer newsletter. Anne Black and Linda Hunt-Smith will attend the National Small Business Conference in December and will pass out flyers at that event advertising the Post workshop.
	President Kelly reported for the Young Members Committee. He said Ryan Tinsley has been working in the field a lot this year and the Post should try to find another person to serve on this committee.

Old Business:

President Kelly asked Brian James what he found out since the last Board meeting regarding a suggestion to support the troops by helping to defray costs for some to get home for the holidays. Mr. James reported that there are about 50 individuals in his Naval Reserves unit at a grade of E-5 or below. These individuals would be the ones who could benefit the most from assistance. Some discussion followed and a consensus was reached that a VISA gift card could provide the most flexibility for recipients to spend it on travel costs. A motion was made and seconded for the Post to spend up to $50 per person to defray holiday travel costs for up to 50 service members of the Naval Mobile Construction Battalion 24. Motion passed.

President Kelly reported that he had not yet heard from Webmaster Troy Mays regarding whether the Post’s web site could serve as a means for connecting Corps of Engineers retirees with potential employment opportunities. Mr. Mays is in the process of investigating whether there are limitations on what can be done through the company that currently hosts the Post’s web site.

New Business:

President Kelly said there are some committee openings for Membership, Scholarship, National Security, Education and Training, Student Chapter, and Young Members.

President Kelly said that at the February Board meeting, the group would look at the Post By-laws to make sure they are up-to-date. It was pointed out that some committee names have changed.

A motion was made and seconded for the Post to provide $250 toward the cost of construction materials for a wheel-chair ramp for a newly disabled member of the Louisville engineering community. Motion passed.

For the remainder of the meeting, Board members discussed the various Streamer criteria and how they had been met throughout 2008. This information will go into a report to be submitted to National SAME for their use in evaluating which posts should receive Streamers.

The meeting concluded at approximately 1400.

The next Board meeting is scheduled for 17 February 2009 at 1000 in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

November 2008 General Membership Meeting

October 2008 General Membership Meeting

October 2008 Board Meeting

	National Security Co-Chair Brian James said he is coordinating with Mickey Jones to prepare the Streamer, since he will be deployed on 5 December. He said he will try to meet with FEMA next week to address one of the Streamer requirements to see how the Post can assist organizations with emergency operations. 1st V.P. Lewis suggested that Brian also meet with the Corps Emergency Operations personnel Steve Rager or Marcella Denton. Additionally, the Board needs to find Brian’s replacement to serve on the National Security Committee.
	President Kelly reported that programs have been lined up for Post meetings through January; and there will be no regular membership meeting in December. He said that scholarship applications will be released in January.
	Small Business Committee Co-Chair Anne Black reported that the committee is working on launching a web site.
	Webmaster Troy Mays said the Post website had a lot of hits this past year when it was approaching time for both the Small Business Workshop and the Corps’ Open House. He wants to make sure he has information on these events posted before the events are announced through email blasts so that visitors to the website can find the information they need. He also wants to coordinate the timing to make sure the newsletter is posted just before the email blast announcing that it is available.

New Business:

President Kelly said he would like to see the Post play a role as a job resource center linking Corps retirees to businesses looking to hire. He said the National SAME website has a job center on their site. 1st V.P. Lewis asked if this benefit could be used as an incentive to encourage membership. Webmaster Mays said there may be some limitations on what can be done through the company that hosts the Post’s web site; but he will investigate options. President Kelly will check with National SAME on this issue, as well.

Brian James asked the Board to consider if the Post might be willing to help defray the cost for troops to get home for the holidays. Brian is going to check on how the Post could support the Seabees in this regard through his connections with his Reserve unit.

The meeting concluded at approximately 1120.

The next Board meeting date is scheduled for 2 December 1000 in Room 951 of the Mazzoli Federal Building. Meeting is expected to last until 1300 or 1400.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Janet S. Skees, P.E.
Secretary, Kentuckiana Post

September 2008 General Membership Meeting

August 2008 General Membership Meeting

August 2008 Board Meeting

	In a review of the committee reports, President Kelly noted that the Committee Chairs names have been updated and are current.
	President Kelly passed out a summary of the Education and Mentoring Fund report that was provided by Tony Marconi prior to the meeting.
	Special thanks were given to Rachael Haunz for the set up of the meeting at Ft Knox.
	The membership report was noted as having 10 sustaining member firms that have dropped from the roles, 3 new firms who have joined making a total of 80 sustaining member firms to date. Individual membership has increased from 140 to 145.
	John Storm noted a change in how the newsletter is being distributed. The email now provides a link to the website.
	A review was provided of the remaining programs for the year.
	The golf scramble is scheduled for 9 Sept. with a registration deadline of 5 Sept.
	President Kelly suggested the December Board meeting serve as a working session to review the streamer submittal that had been prepared by the assigned board directors and include a catered lunch. The meeting will be held on Tuesday, December 2nd.
	Anne Black reported on the new SB website initiative. The SB Committee plans to post relevant articles, highlight firms, note upcoming events, post current year presentations, include contact information and have a statement of KP-SAME’s commitment to SB on the web page. She indicated a decision was being worked to hold the annual SB Workshop adjacent to the LRL Open House in January since the USACE SB Conference is now scheduled for December 8-10.
	The Student Chapter will add Board members to their newsletter distribution list. The students are again planning to sell mulligan’s at the golf scramble for a fund raiser.
	The next Regional Conference will be held in Detroit in 2009.
	President Kelly noted that we needed to identify a replacement for Ryan Tinsley as the Young Member Co-Chair. He also encouraged the Board members to invite young members to the meetings and to get them engaged in the activities of the Post.
	Rosemary Gilbertson reported on the success of the KP-SAME sponsored Governors Scholars session and thanked the Post for their support. Funds from the Post provided the students with lunch, transportation and portfolios. Rosemary and John Allison led the 56 students who chose the engineering track on an excursion to Cave Run Lake. Rosemary shared that the USACE Louisville District has committed to hire 2 of those students for summer work to maintain the thread of connection to these students.

The meeting concluded at approximately 11:15 AM.

The next Board meeting date is scheduled for 21 October at 10:00 a.m. in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.


Marilyn W. Lewis, PE
1st Vice President

July 2008 General Membership Meeting

June 2008 General Membership Meeting

	“What courses count?” Time spent listening to a presentation by a salesperson may not all count toward the requirement. The portion of the time spent trying to sell the product would not count, but any part where technical information is discussed could count.
	An engineer making a technical presentation gets double credit for the time of the presentation, for the first time the material is presented.
	An individual can not take the same class a second time and count it again, unless it is taken in a separate two-year cycle.
	A PDH (Professional Development Hour) is defined as 50 minutes of classroom attendance. A CEU is 10 PDH’s – for those courses that award CEU’s.
	A University semester hour is 45 PDH’s.
	Up to 15 hours can be carried over to the next two-year cycle.
	Individuals must keep records of their attendance for the purpose of future audits. Record-keeping can be a simple log showing the day of the course, the sponsoring organization, the course’s title, and the presenter. Proof of attendance should be a certificate from the presenter or a copy of the sign-in sheet.
	At the time of license renewal, there is no form to fill out regarding the courses taken. The applicant just has to certify that the requirements have been met. If a person is audited, they would then send to the Board information on the courses attended.
	The Board will initially audit about 5% of renewals. If the audit determines that an individual does not have enough credits, that person will then have six months to obtain the credits. This allowance is made in case some hours are disallowed. However, Mr. Cox said he does not anticipate that many classes will be disallowed.
	Two hours credit can be earned for an individual’s service as an officer or a committee chairperson in a professional society. The credit would be earned for each year of service, and would be applied to the year following the completion of a year of service.
	In-house training can count, as well, if it is offered through an organized program, is engineering related, and is taught by an individual who is knowledgeable on the subject matter.
	Deployed military or civilian personnel can obtain a waiver from meeting the requirements.
	If a problem is found during an audit, the licensee would continue to be audited until they are in compliance. The Board will work with an individual if they are being honest and are just short a few hours. But, this would not be the case if someone said they had the required hours, and they were not being honest on their renewal form.
	Engineers, who have been licensed continuously since 1/1/1972 and have not had a disciplinary problem, are exempt from the continuing education requirement.
	Newly licensed engineers do not have to meet the continuing education requirement the first year after receiving their license.

Mr. Cox provided the attendees with copies of the regulation and his business card to contact him if there are future questions.

A period of “Questions and Answers” followed. The information provided has been incorporated above. At end of the Q/A period, Mr. Cox shared with the group how the Board of Licensure works, its makeup and its function. He said the Board’s purpose is to protect the public and serve the state’s professional engineers in answering questions about their licensure.

Mr. Cox said the Board addresses about 120 to 160 complaints each year, with about two-thirds of them being related to land surveying and one-third being related to engineering. The Board investigates each complaint to determine if there has been a legal violation. Then a conference is held with the licensee and settlement terms are offered. If a settlement is not agreed to, the parties go before a hearing officer who makes a recommendation, and then the Board makes the final recommendation. This recommendation can be appealed in Franklin Circuit Court. However, the Board has never lost a case in Franklin Circuit Court. Penalties are worse if a case goes to a hearing than they would be if there was an initial settlement.

The meeting concluded at approximately 1:00 p.m.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

June 2008 Board Meeting

	Co-Chair Ray Frye reported for the Programs Committee. He said the June program would feature David Cox, of the Kentucky State Board of Licensure of Professional Engineers and Land Surveyors, who will discuss the new continuing education requirements for licensed engineers. For the July 15 meeting, he was hoping to have Hans Probst give a presentation on his experiences in Iraq. However, he is unable to do so on that date; and will have to schedule for a future meeting. 1st Vice President Lewis suggested that a topic on the flooding that has recently occurred would be of interest. The August membership meeting will be held from 11:30-1:00 at Ft. Knox. Committee Co-Chair Rachael Haunz is working on putting that meeting together. The topic will focus on engineering to fight insurgents, and will be presented by Captain Clay McVay at the Leaders’ Club. The Board members discussed lunch options and decided that a buffet set-up would be preferable to having everyone go to the building’s cafeteria, because of their typically long lines. After some discussion, a motion was made and seconded for the Post to pay for the lunch cost for NCOs from the 19th Engineer’s Battalion to attend the meeting. Motion Passed. Mr. Frye reported that the Post golf outing is being moved up to September 9 due to the Ryder Cup that will be held in Louisville at the time of the regularly scheduled meeting. There is anticipated to be a large number of people in Louisville at that time playing golf. The October 21 membership meeting will feature Jim Fitzhugh of RSP Architects who will discuss the “USAR RFP Instruction Manual”. And, on November 18, Jon Miller will give a presentation on “ATFP Challenges in Renovation of Existing Military Facilities”. Both of these meetings will be held at the Mazzoli Federal Building. A suggestion was made to have a general membership meeting in September, in addition to the golf outing earlier in the month, since the Post may not have a December meeting. The normal December meeting in conjunction with the Post’s Small Business Workshop is being moved to January in order to avoid conflict with the National Small Business Conference. With the addition of a September meeting, it is possible that Hans Probst would be available to speak on Iraq at that time.
	President Kelly reported for the Education and Mentoring Fund Committee. He said he has spoken to a group of students who went to Belize in May as an engineering team to address the area’s problems. The group has requested support from the Post to sponsor their trip. Although the group did not ask for a specific amount, the Committee had proposed support in the amount of $3,000. President Kelly said the cost per person to make the trip is $1,900; and the donations that the group of seven has received so far amounts to $5,000. A decision on amount was not settled upon by the Board since the meeting had to adjourn due to time limitations. Further approval can be accomplished through e-mail to the Board members.
	President Kelly reported for the Membership Committee. He said the Post has gained nine Individual and four Sustaining members between April and June.

The meeting concluded at approximately 11:15 AM.

The next Board meeting date is scheduled for 19 August at 10:00 a.m. in Room 709 of the Mazzoli Federal Building.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

May 2008 General Membership Meeting

April 2008 General Membership Meeting

April 2008 Board Meeting

Committee Reports

	Tony Marconi reported for the Education and Mentoring Fund Committee. At the end of the second quarter (12/31/07), the fund had a balance of $596,540.92. A contribution has not yet been made to Leadership PE 2007. A contribution to the 2006 program was made retroactive. This is the second time this contribution has “fallen through the cracks.” As one of the three founding organizations, SAME has contributed $3,000 each year in support of this program. President Kelly asked Mr. Marconi to coordinate with George Binder and Marcie Fisher at the Kentucky Engineering Center to submit a written request to the Board annually for funding support, and at the same time to re-evaluate the financial needs of the program and provide SAME feedback on their needs. The Board discussed paying to support the 2007 event, retroactively. It was decided that since SAME already has received promotion through the 2007 program, it is a debt owed as a prior commitment. A motion was made and seconded to approve the 2007 Leadership PE grant of $3,000 that would be retroactive and posted to the fiscal year 2007 books as a liability. Motion passed. As a Leadership PE alumnus, Steve Skaggs agreed to take on the responsibility of making sure their grant request application gets turned in each year in a timely manner. Mr. Marconi reported on the fund’s make-up. He said the fund is still in the range of its investment goals to have 60 to 80% in stocks (Vanguard 500 Index Fund) and 20 to 40% in cash (Money Market).
	Gerard Edelen reported for the Programs Committee. He said the cafeteria meeting room is not available for the August meeting, so he would explore having the Post meeting at Ft. Knox that month. President Kelly said it might be possible to have the troops who have returned from Iraq and Afghanistan share about their work while deployed. The May meeting will include presentation of student scholarships and a report from the University of Louisville students who were supported during their Spring Break trip to Hattiesburg, Mississippi, to work with Habitat for Humanity. At the June meeting, David Cox, of the Kentucky State Board of Licensure of Professional Engineers and Land Surveyors, will discuss the new continuing education requirements for licensed engineers.
	Kristen Crumpton reported for the Membership Committee. She said the Post roster includes 131 individual members, which is nine more than shown on the previous report. She said this is due to the Post gaining back some members that had previously let their memberships expire. She said she still needs to follow-up with 38 members who did not renew at the end of 2007. The number of Sustaining Members remains steady at 83. President Kelly mentioned that the dues structure will be changing, and it will be interesting to see if the numbers are affected. Ms. Crumpton informed the group of the Post Management System that is now up and running. She described the Chapter Leader Access System (CLAS), where information can be updated on-line, including information on committee management, financial management, Post rosters, etc.
	Anne Black reported for the Small Business Committee. She said the national SAME Small Business Conference is going to be later this year and will conflict with the Kentuckiana Post’s plans to hold a small business workshop in December. The national conference is scheduled for 8 December through 10 December in Memphis. The move to December appears to be a permanent change. The Board discussed various options for scheduling the Post’s workshop. One possibility would be to hold the workshop on the same day as the Corps’ Open House in January, so that businesses would not have to travel to two separate events. Gerard Edelen said he would find out who is coordinating the Corps’ Open House so that the Board can discuss options with them. The Board discussed targeting another activity in 2008 for small businesses since the workshop is being moved to 2009, possibly a networking activity in conjunction with the golf scramble. The Board asked Tony Marconi to coordinate this year’s golf scramble, which is to be held in September, so that it doesn’t conflict with the Ryder Cup activities that will be occurring in Louisville that month.
	Erin Hall reported for the Scholarship Committee. She said the committee would meet that afternoon to review cumulative scores from the evaluation of applications and to select recipients. She said the committee would then notify those selected to make sure they can attend the May meeting for the presentation of the scholarships. President Kelly explained that Board members would first receive an email recommending the recipients for their approval. President Kelly reported on the Student Chapter. He said the group is active. They are heading back to Belize to install septic systems, as a part of a combined medical, dental and engineering team, addressing the region’s problems.
	Troy Mays reported for the Web Site Committee. He shared that the Student Chapter has started it’s own web site. He also said he wants to continue posting Power Point presentations from the speakers at the monthly meetings to the Post web site. And he would like to obtain information on Leadership PE to post to the site, as well.

New Business

President Kelly said he will email the 2007 submittal for streamers to the Board, so the Board is aware of what applies to each committee for meeting the streamer goals. During the next few Board meetings, he will discuss one streamer at a time to encourage awareness.

President Kelly said the National Conference will be held 20 May through 23 May in Minneapolis, and several Board members have planned to attend, including himself.

President Kelly informed the group that the new Colonel for the Louisville District, Colonel Keith Landry, will be installed on Wednesday, 9 July.

The next Board meeting date is scheduled for 17 June at 10:00 a.m. in the cafeteria of the Mazzoli Federal Building.

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

March 2008 General Membership Meeting

February 2008 Board Meeting

	John Allison informed the group that the format for streamer submission forms are changing for 2008
	Including pictures with submission is a good idea

Possible names for committee positions were mentioned to fill some of the openings and several Board members committed to discuss the opportunities with these individuals.

The Education & Training Co-Chair position would be responsible for managing PDHs for technical training

Announcements and Committee Reports

	John Allison gave a report on the Post Leaders Workshop he attended in February. Some key points he brought back from the workshop include: New requirements state that a young member and a member are to attend the Post Leaders Workshop The mission of SAME should be stated at all general meetings Should consider helping local boy scout troop with engineering badges High school teachers should be informed of Engineering and SAME Only 37/115 Posts submitted streamer applications for National Security and this presents concerns all-around
	Steve Skaggs reported that $7341.00 profit was made from the Small Business Workshop in December
	Kristen Crumpton reported that 12 new individual members and 5 new sustaining members have recently joined the Post. However, 38 individual members did not renew their memberships after the first of the year. She will send out an invitation to join the Post to non-members who attended the Open House in January and will contact those who did not renew their memberships after the first of the year.
	Free memberships sponsored by the Kentuckiana Post should be considered for young members who join a committee and Fort Knox/NCOs – this supports the motto “investing in our own” – National SAME President Bob Wolfe supports this.
	Scholarships due 1st week of March – need volunteers to help grade applications
	The Post needs to invite the young man who attended the Construction camp last summer to an upcoming general post meeting to make a presentation on what he learned
	Louisville District employees agreed to spread the word about the Air Force and Construction camps – the website will also be utilized to spread the word

The meeting concluded at approximately 11:30 AM.

The next general membership meeting of SAME will be on Tuesday, March 18th, in the Federal Building Cafeteria meeting room. The presentation, by Nick Schmitt of MACTEC, will be on “Remediation of an Un-Natural Disaster: Catastrophic Failure of Taum Sauk Upper Reservoir Dam and the Ensuing Re-building of Johnson Shut-ins State Park”.

The next Board meeting will be on Tuesday, April 15 at 10:00.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes. Minutes are also available on the Post’s web site.

Respectively Submitted,

Janet S. Skees, P.E.
Secretary, Kentuckiana Post

January 2008 General Membership Meeting

December 2007 General Membership Meeting

	For Construction Services – Veteran-Pacific Joint Venture
	For Engineering Services – H.A. Spalding Engineers
	For Environmental Services – Environmental Quality Management (EQM)

A drawing for a Bass Pro Shops gift card was held for those who donated toys or cash to the Toys for Tots program. The Post has supported the U.S. Marine Corps’ Toys for Tots during the December program for many years. Forty toys and $45 cash were collected.

Small Business Co-Chairman Steve Skaggs thanked SAIC for sponsoring the breakfast during the workshop, and Mickey Jones and Mason & Hanger for underwriting the cost of the color-coded identification badges. He also offered a special thanks to Brittany Ford of the Louisville District Corps for her work helping the Small Business Committee organize the workshop.

The January program for the Post will be the Louisville District Corps’ Open House, for which the Post is a co-sponsor.

December 2007 Board Meeting

November 2007 General Membership Meeting

October 2007 General Membership Meeting

October 2007 Board Meeting

	Clay Kelly reported for Erin Hall for the Scholarship Committee. The focus over the next few months will be to spread the word to universities and others to increase awareness and boost the number of applicants.
	Tony Marconi reported for the Education and Mentoring Fund Committee. He distributed the draft “Annual Report for the Year Ending 30 June 2007.” He asked for comments to be provided within a week (by 23 October 2007) so he can incorporate the comments prior to meeting with the Kentucky Engineering Foundation (KEF) on 25 October 2007. Highlights of the report include: The Fund net asset value (NAV) as of 30 June 2007 equals $595,660. 28,250 has been distributed in scholarships and grants during the fiscal year. $249,750 has been awarded since 1997. The equity portion of the Fund, currently at 64.5% of the total investments, is in the Vanguard 500 Index Fund Admiral Shares (VFAIX); and has experienced a 20.5% increase over the year, while the S&P 500 index increased 18.4%.
	Gerard Edelen reported for the Programs Committee. Today’s speaker will be Gerald Hollinden, Sr. Vice President in the Power Business Sector of URS, presenting on the topic of “The Use of Coal in our Future.” Future meeting presenters and topics are as follows: November – Larry Cozine, USACE Louisville District, who will provide an update on the Centers of Standardization December – Small Business Workshop January – Louisville District Open House. 1st V.P. Kelly mentioned that the entire Post membership will be invited to a welcome home ceremony for the 19th Engineer Battalion some time in December; however the date has not yet been set.
	Rosemary Gilbertson reported for the Young Members Committee. She said they are still trying to get a date tied down for the work associated with the Portland Promise Center. This is a project supported by the Student Chapter to provide a boundary survey for a property that has been acquired for building a small business incubator. Ms. Gilbertson also reported that the Student Chapter is sponsoring Project Warm, a program to help low income residents with winterizing their homes. She said that anyone who wants to participate can contact her or Ryan Tinsley. Ms. Gilbertson said the committee will investigate having a booth at an upcoming networking event with the University of Louisville to use that as an opportunity to promote both the Post and the scholarship program.
	1st V.P. Kelly asked for input if anyone knows of someone who might be interested in being active with the Post’s National Security Committee.
	Anne Black and Steve Skaggs reported for the Small Business Committee and discussed the Small Business Workshop to be held in December. The Holiday Inn on Fern Valley Road will be the location for the workshop to be held on December 4th. A draft agenda for the workshop and a list of estimated expenses and income were passed out to the Board. Confirmed and potential speakers were discussed. A contract with the facility was provided for signature; and the Committee obtained a check from the Treasurer for a deposit on the facility. A registration form was included in the October newsletter. Attendees and exhibitors will be encouraged to bring toys to support the Marines’ Toys For Tots and those who bring two toys will be entered into a drawing for a $50 gift card to Bass Pro Shop. Discussion ensued regarding having a regular membership meeting and/or Board meeting on the day of the Workshop. It was decided to have an abbreviated regular membership meeting during the lunch at the workshop. The meeting would include: 1) highlighting the Post’s activities over the past year, 2) discussing the benefits of membership in SAME, and 3) presenting Post awards to small businesses. It was decided to also hold the Board meeting the same day as the Workshop since December is a very busy month for everyone and so that Board members would not have to make an extra trip on a different date. The meeting will be held at the Holiday Inn at 2:00 on December 4.
	Troy Mays reported for the Web Site Committee. He reported that the website is currently up-to-date.
	1st VP Kelly reported that some Post members are having problems getting the newsletters, which can become trapped by spam filters. He said he will coordinate with FMSM to address the problem. It appears sending an email link to the Post’s web page where the newsletter is stored may be a good solution to address the problem.
	Kristen Crumpton reported for the Membership Committee. She said the Post has gained 22 new individual members this year since April (the beginning of the period for tracking membership). She said she wants to focus on retention of existing members. Eighty-four of the Post’s 97 individual members have memberships due to expire on January 1. A suggestion was made to add a banner to the top of the next newsletter reminding members to renew.

New Business

1st VP Kelly encouraged Board members to remain active with the Board for the next year; and asked that members let him know if they want to stay in their current positions or get involved in other areas. He also said he’d like to start looking at putting a succession plan in place for future Post leadership. Young Members Committee member Rosemary Gilbertson said she would like to see a “younger” member take the lead with this committee; and she would be willing to take on other responsibilities with the Board.

The meeting concluded at approximately 11:30 AM.

The next Board meeting date is scheduled for December 4, 2007 at 2:00 p.m. at the Holiday Inn on Fern Valley Road. It will be held during the Small Business Workshop.

A file copy of these minutes and all of the attachments can be found in the Post file cabinet under Board Minutes.

September 2007 Annual Golf Scramble

August 2007 General Membership Meeting

August 2007 Board Meeting

July 2007 Regular Membership Meeting

June 2007 Regular Membership Meeting